UN World Food Programme Finance and Admin Officer Jobs in Ethiopia

UN World Food Programme Finance and Admin Officer Jobs in Ethiopia


About WFP

  • The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

    Organizational Context

  • This job is based in the Ethiopia Country Office in Mekelle and includes support of Shire field office as well. The job holder will operate with minimal supervision work to ensure that Finance and Admin operational and project objectives in the greater Mekele Sub office and Shire field office are achieved.

  • The job holder will be heavily involved in the Tigray Operation with a continuous engagement to keep the record up to date diligently. The incumbent reports directly to the Head of Finance & Administration – Tigray Region with technical / matrix reporting to both the Head of Finance and Administration – CO Ethiopia

    Job Purpose

  • To support the delivery on all Finance and Admin needs for Tigray emergency operation e.g. stewardship of WFP’s resources, monitoring, budget, forecasting, reporting, on key data, effective management of funds as well as other key projects with a client-focused value for money Finance and Administrative services in line with WFP corporate priorities.

    Key Accountabilities

  • Assist corporate finance and admin resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.

  • Support the development of sub-office-specific plans and processes, aligned with the Country, regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries.

  • Provide input and analyze budgets for the emergency operation according to established corporate procedures and requirements, ensuring availability of funds on sub-office fund reservations as well as participating in any Budget revisions as required.

  • Prepare bank reconciliations statement, disbursements, clearance of receivables, cash advances (for the sub imprest account, cash account and petty cash account), and monthly financial closures in accordance with corporate requirements, ensuring timely submission to the Head of Finance & Administration – Tigray region.

  • Preparation of accurate and timely reporting, in order to provide management with financial, accounting and budgetary information to enable them to make informed decisions: submit weekly expenditure report for the emergency operation to management.

  • Assist and support colleagues, act as a point of referral and support them with their queries related to finance & admin.

  • Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food, cash and needed resources to affected areas.

  • Maintain awareness of corporate finance and administration for major ongoing programmatic initiatives, participate using finance and admin expertise.

  • Collect data for budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.

  • Deliver and support administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.

  • Provide input to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas that may present potential audit, compliance or financial risks.

  • Other as required.

    Standard Minimum Qualifications

    Education:

  • Advanced university degree in Finance, Business/Public Administration, Accounting, Engineering or other relevant fields, or First University degree with additional years
    of related work experience or training/courses.

    Experience:

  • 3 or more years of senior professional experience in Finance and Admin with an interest in international humanitarian development.

    Language:

  • Fluency in both oral and written communication in English and local language is desirable.

    Knowledge and Skills

  • Broad knowledge of Finance and Administration best practices, techniques and processes with some understanding of the basic theoretical background.

  • Ability to analyze data, draw conclusions and recommend a course of action.

  • Written communication skills required to give and receive information and work with a variety of individuals.

  • Ability to establish and maintain effective relationships with clients and provide client-oriented service.

  • Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.

    4Ps Core Organisational Capabilities

    Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

  • Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

    People

  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

    Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

  • Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

    Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

    How to Apply

  • For more information and job application details, see; UN World Food Programme Finance and Admin Officer Jobs in Ethiopia


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