UN World Food Programme Business Support Assistant - Reception - Jobs in Uganda

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives.


On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

UN World Food Programme Business Support Assistant - Reception - Jobs in Uganda

Responsibilities

  • Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
  • Create a good, friendly and warm comfortable ambience at the main reception and attend to visitors to guide them accordingly.
  • Timely response to calls and operation of switch board in a professional manner.
  • Contribute to the improvement of staff wellness programmes and provide support to ensure a safe and comfortable working environment.
  • Provide guidance to and follow up with service providers/contractors to ensure that the goods and services acquired are accurate, meet expectations and bring good value for money.
  • Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available
    for the business team.
  • Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
  • Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
  • Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
  • Any other tasks as assigned by the supervisor

    Requirements

  • Possession of a University degree.
  • At least three years of experience in general administrative work in a busy environment.
  • Ability to use standard office equipment such as photocopiers and scanners.
  • Knowledge of standardized business support work routines and methods.
  • Knowledge of standard office software packages, e.g. Microsoft word, Excel, Powerpoint.
  • Ability to use tact and courtesy to give and receive information with a variety of individuals.
  • Good attention to detail in order to identify data discrepancies.
  • Ability to work to deadlines and follow clear instructions.

    How to apply


    Interested and qualified candidates should apply online by 12th September, 2019

    For more information and job application details, see; UN World Food Programme Business Support Assistant - Reception - Jobs in Uganda

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