UN World Food Programme Business Support Assistant (Administration) Intern Jobs in Uganda

UN World Food Programme Business Support Assistant (Administration) Intern Jobs in Uganda

Organizational Context

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ).

Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate.

At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

Job Purpose

As part of the UGCO/HR Internship Programme Phase 2 aimed at developing young agile local talent that will enable WFP to thrive within the challenging operational environment.

This is directly aligned with the evolution of WFP Uganda’s strategic direction.

Key Accountabilities (not all-inclusive)

Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations

Participate in the annual asset and inventory physical count using the GEMS Mobile App and perform reconciliation to correct discrepancies found.

Provide guidance to and follow up with service providers/contractors to ensure that the goods and service acquired are accurate, meet expectations and bring good value for money i.e., generators, lifts, ACs, electrical installation etc.

Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.

Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.

Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.

Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.

Any other tasks as assigned by the supervisor

4Ps Core Organizational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.

Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.

Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.

Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.

Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.

Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.

Create an “I

will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.

Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.

Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.

Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.

Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.

Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.

Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

Standard Minimum Qualifications

A recent graduate from a bachelor’s programme from a recognized university in Uganda within the last 3 years 2019-2021 prior to the application for the internship programme, with at least a second-class degree in an Administration related course.

University should be certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO).

With certified academic certificates and a valid National Identity Card.

At least a Bachelors degree in Business Administration, Social Work and Social Sciences, Human Resources, Industrial Psychology or any related field

At least two years work experience in Administration related activities

Knowledge & Skills:

Good working knowledge and experience in MS Office applications is desirable

Skills: A mature person with good reporting and writing skills, proactive, with initiative and, good communication skills, ability to work in a team and establish effective working relations in a multicultural team environment

Languages: Fluency in oral and written English

Deadline For Applications
Friday 23rd September 2022

Application Link: UN World Food Programme Business Support Assistant (Administration) Intern Jobs in Uganda

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