UN World Food Programme Administration Assistant Jobs in Ethiopia

UN World Food Programme Administration Assistant Jobs in Ethiopia


About WFP

  • The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

    Organizational Context

  • These jobs are found in the Desse sub-office. The Job holders report to a Head of Unit, Chief, Administration Officer, or the designate.

  • At this level job holders are expected to take responsibility for the completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

    Job Purpose

  • To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

    Key Accountabilities

  • Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.

  • Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.

  • Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.

  • Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.

  • Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.

  • Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

    Standard Minimum Qualifications

  • Education: Completion of a university degree in Business Administration, auto mechanics, transport management, business management, or related field.

  • Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

  • Language: Fluency in both oral and written communication in English and the local language.

    4Ps Core Organisational Capabilities

    Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

  • Be a force for positive change: Implements
    new methods or tools to improve team’s work processes and productivity.

  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

    People

  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

    Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

  • Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

    Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

    How to Apply

  • For more information and job application details, see; UN World Food Programme Administration Assistant Jobs in Ethiopia


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