UN Senior Administrative Officer Jobs in South Sudan

UN Senior Administrative Officer Jobs in South Sudan

Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS), Juba, in the Office of the Director of Mission Support. Juba is classified in the "E" category and as a nonfamily duty station.

  • The Senior Administrative Officer reports directly to the Director of Mission Support.

    Responsibilities
  • Assists the Director in the development and implementation of an administrative and financial management framework of the Mission.
  • Advises Director on policies, guidelines and practices in a broad range of administrative areas, including budgeting, financial management, human resources management, supply chain management, procurement, ICT, auditing and management information issues.
  • Leads drafting process and produce major/complex reports on behalf of Director, for General Assembly and the Advisory Committee on Administrative and Budgetary Questions (ACABQ) including liaising with all necessary stakeholders to secure timely input and to close out and resolve comments.
  • Provides advice and support for the Director in such areas as audits, special reviews of operational objectives and related administrative policies/procedures, etc.
  • Participates in the weekly management meetings to provide advice on administrative, financial, procurement, human resources matters and other matters as required.
  • Takes the lead in coordinating the full range of staff and human resource administration related issues, ensuring project requirements are met.
  • This involves overseeing development and maintenance of staffing table records; interpretation and application of General Assembly resolutions and staff rules relating to human resource issues; preparation of staffing projects and other ad hoc status reports on such issues.
  • Ensures all actions are in compliance with UMOJA (SAP) operational procedures for recruitment, transfer, placement, post classification and separation of staff, as well as mobility and career development; gender equality and staff-management relations.
  • Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  • Coordinates the planning, monitoring and presents the resource plans related to the Mission as requested.
  • Monitors expenditures to ensure that they remain within authorised levels. Exercises control over budgetary expenditures from these resources and advise senior staff regarding the allocation/availability of budget resources.
  • Coordinates the development, establishment and maintenance of sound policies, procedures, standards and tools that are consistent with UN policies and best practices in order to ensure proper accounting, financial management and control.
  • Prepares inputs and reviews drafts of internal financial reports and drafts responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations.
  • Writes and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budgetary Questions, the General Assembly and other policy-making organs, as appropriate.
  • Performs programme / project management tasks as necessary, including change and contingency management, answering audit observations and requests.
  • Serves as the focal point for engagements with UNOPS. Responsible for development of Financial Agreements, coordination of internal reviews of FAs and, where necessary, preparation of case presentations to the Director for approvals.
  • Performs ongoing reporting to UN Headquarters as necessary, provides project management support and keeps the Director of Mission Support advised on the implementation of the projects.
  • Ensures that MOUs or Letters of Agreement are established with Agencies, Funds and Programmes, other related entities and service providers for facilities and services provided and ensures that costs are recovered in a timely manner.
  • Ensures that Conduct & Discipline Team recommendations as well as recommendations from security investigations are
    implemented in a timely manner.
  • Oversees the work of Boards & Committees, including Board of Inquiry (BOI), Claims & Local Property Survey Board (LPSB) Local Committee on Contracts (LCC) and Tender Opening Committee (TOC).

    Competencies
  • Proven conceptual analytical and evaluative skills. Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources.
  • Ability to identify issues, formulate options and make conclusions and recommendations.
  • A complete in-depth grasp of financial principles and practices is required.
  • Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Director and managers.
  • Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Delegates the appropriate responsibility, accountability and decision-making authority.
  • Makes sure that roles, responsibilities and reporting lines are clear to each staff member.
  • Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills.
  • Monitors progress against milestones and deadlines.
  • Regularly discusses performance and provides feedback and coaching to staff.
  • Encourages risk-taking and supports creativity and initiative.
  • Actively supports the development and career aspirations of staff.
  • Appraises performance fairly.
  • Proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts;
  • Determines the actions proposed will satisfy the expressed and underlying needs for the decision;
  • Makes tough decisions when necessary.

    Education
  • Advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, engineering, law or related area.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience
  • A minimum of ten years of progressively responsible experience overseeing a combination of at least four of the following areas of administration: legal affairs, policy and planning, procurement, budget, finance, real estate management, or human resources management, five years of which at the international level, preferably in the United Nations or other international organization.
  • Experience in drafting high-level reports, notes verbale to governmental authorities, code cables, administrative directives or instructions, as well as in representing the Office in the highest fora of inter-governmental bodies and policy-making organs is required.
  • Demonstrated ability to develop Financial Agreements is required.
  • Demonstrated experience in drafting MOUs or Letters of Agreement with Agencies, Funds and Programmes and other related entities and service providers is required.

    Languages
  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

    How to Apply
  • Interested and qualified candidates should apply online by 19th July 2019
  • For more information and job application details, see; UN Senior Administrative Officer Jobs in South Sudan

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