UN Regional Service Centre at Entebbe Finance Officer Jobs in Uganda

UN Regional Service Centre at Entebbe Finance Officer Jobs in Uganda


Org. Setting and Reporting

  • The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

    Responsibilities

    Within delegated authority, the Finance Officer will be responsible for the following duties:

    Continuously improve service delivery by frequently monitoring performance and achieving targeted performance levels:

  • Plans, oversees and prepares the closing of the monthly and year-end accounts of the RSCE client missions, ensuring full resolution of all open items, accounts receivables and payables and clearing accounts; Endorses and guides the financial entries for Assets under Construction.

  • Supervise the preparation of monthly IPSAS-compliant financial reports up to Trial Balance for all RSCE client missions; Follow-up with client missions to clarify and clear outstanding items.

  • Prepare financial reports that informs the needs of senior management of RSCE client missions, programme and fund centre managers throughout the missions, relevant stakeholders as well as those acting of the missions at UNHQ

  • Ensure that monthly bank reconciliation reports for all RSCE client mission house banks are prepared.

  • Support the development of accounting manual to document policies, procedures, and the use of ERP system.

  • Provides advice, financial interpretations, adaptations and corrective cations in response to RSCE client missions’ audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of Chief of Section.

    Continuously improve process efficiency and drive standardization

  • Ensure that the enhanced internal controls are implemented by all teams in the Service Line.

  • Ensure internal controls testing is conducted across all Service Lines, findings reported to Service Delivery Managers and the Director of RSCE.

  • Facilitate implementation of RSCE internal controls with Service Lines.

  • Prepare inputs for the work programme of Financial Reporting, determining priorities, and allocating resources for the completion of outputs and their timely delivery

    Engage and energize the workforce: Build the skills and knowledge for success

  • Ensure that all team members in the Service Line complete all mandatory and compliance-related trainings (including RSCE induction and client orientation training).

  • Participate in the workforce planning project, inclusive of defining Financial Reporting role profiles and assist in conducting a gap assessment.

  • Support the Chief of Section on continuous staff development (through external training, internal knowledge sharing sessions, etc.).

  • Ensure that the outputs produced by the Team maintain high-quality standards; that reports are clear; objective and based on comprehensive data. Ensure that all outputs produced by the team meet required standards before completion to ensure they comply with the relevant mandates.

  • Foster teamwork and communication among staff in the team.

    Establish a strong and effective partnership

  • Provide inputs in the development of the client mission partnership survey questions pertaining to financial reporting functions.

  • Ensure the quality of the financial reporting and various inputs provided from RSCE, meet the satisfaction level of desk officers in UNHQ responsible for the various client missions.

  • Ensure that the team leaders take actions on the client mission survey findings and UNHQ feedback.

    Other Duties

  • Undertakes research and analysis of financial policies and procedure; make recommendations for changes and/or modifications.

  • Acts as an Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules

  • Acts as a Finance Functional Approver for provisioning of Umoja finance roles for RSCE and RSCE client missions, under the sub-delegation of authority from the Director, RSCE

  • Provide substantive input in the preparation of position papers and reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, and other policy-making organs, as appropriate.

  • Contribute to the reporting to intergovernmental bodies on financial/programme performance or on programmatic/substantive issues, as
    appropriate, particularly those presented in biannual and/or annual reports.

  • Ensure the integrity of financial and management systems and the controls that underpin them.

  • Provides support with respect to representation of the RSCE in the meetings of legislative organs.

  • Plans, organizes, manages, guides, trains, and supervises the work of the Team assigned. Plan and oversee the management of activities undertaken by the team.

  • Provide policy guidance to the Chief of Financial Services and Compliance Monitoring on conceptual strategy development and management of the implementation of overall strategies of RSCE Financial policies and procedures.

    Competencies

  • Professionalism –Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

  • Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

    Education

  • An advanced university degree (Master’s degree or equivalent) in business administration, finance or related field is required.

  • A first level university degree in the above-mentioned fields with a combination of relevant academic qualifications (certification/training in finance/Accountancy) and experience may be accepted in lieu of the advanced university degree.

  • Professional certification/accreditation as a Certified Public Accountant (CPA), Chartered Accountant or by a similar professional body is desirable

    Work Experience

  • At least seven (7) years of progressively responsible experience in finance, administration. budget, business administration or related area is required

  • Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) or similar international organization or non-governmental organization – in a conflict or post-conflict setting is desirable

  • Experience with financial management or accounting in an international setting is desirable.

  • Knowledge of internal control systems is required

  • Experience in applying International Accounting Standards such as International Public Sector Accounting Standards (IPSAS), International Financial Reporting Standards (IFRS) or similar accruals-based accounting standards to financial reporting is required

  • Experience in the use of Enterprise Resource Planning (ERP) Systems, specifically Umoja (SAP) or similar, is desirable.

  • Experience holding significant responsibilities in the management of financial resources and reporting thereof is required.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Working knowledge of French is desirable

    How to Apply

    For more information and job application details, see; UN Regional Service Centre at Entebbe Finance Officer Jobs in Uganda

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