UN Regional Service Centre at Entebbe Finance and Budget Officer Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269.

The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities.

This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Chief RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

This position is located in the Budget Unit of the United Nations Regional Service Centre, Entebbe (Uganda). The Finance and Budget Officer reports to the Deputy Chief Regional Service Centre Entebbe.

Responsibilities

Within the delegation of authority and under the supervision of a Chief of Unit/Section, or a Senior Finance and Budget Officer, the incumbent will be responsible for the
following duties:

•Prepare cost estimates and budget proposals, in terms of mission’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects; review, analyse and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.

•Provide support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.

•Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

•Administrate the mission’s allotments in accordance with the established procedures including redeployment/reallocation of funds.

•Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making; Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary.

•Analyse complex/unusual accounting transactions and open items in the accounting system and implement corrective actions.

•Prepare the budget performance report of the mission and ensure that correct and accurate data and information are provided by the various programme /fund centre managers in compliance with the Controller’s instructions. Review and finalise the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.

•Review and reconciles various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective accounting action.

•Process incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.

•Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.

•Review and verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods and services received;

•Prepare staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.

•Prepare year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by national staff.

•Supervise the

disbursement of payments and monitor house bank account balances and transaction.

•Manage cash flow requirements of the mission; Verify imprest documentation and prepare imprest statements.

•Prepare bank reconciliations for the Mission house banks.

•Act as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules; Act as Bank Signatory under financial rule 104.5.

•Provide advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief Finance and Budget Officer.

•In the absence of a Chief Finance and Budget officer, oversee the daily operation of the Office

•Carry out other duties as assigned.

Competencies

Professionalism

Knowledge of United Nations financial and budgetary principles and practices, budget development and financial administration of resources. Ability to formulate new strategies and technical approaches to financial and budgetary matters. Ability to ensure effective and efficient financial management and the exercise of economy. Ability to provide effective, credible advice to senior management on budgetary and financial matters. Ability to draft budget and finance related reports. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

Accountability

Takes ownership of all responsibilities and honours commitments -Delivers outputs for which one has responsibility within prescribed time, cost and quality standards -Operates in compliance with organizational regulations and rules -Supports subordinates, provides oversight and takes responsibility for delegated assignments -Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school or equivalent diploma is required. Technical or vocational certificate in accounting, finance, budget or related fields is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in accounting, budgeting, financial management or related area is required.

Experience in use of the financial module of an Enterprise Resource System (ERP) is required.

Experience in the preparation of cost estimates and budget proposals is required.

Experience in the preparation of budget related responses to legislative bodies is required.

Experience in advising senior management on budgetary and financial matters is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; UN Regional Service Centre at Entebbe Finance and Budget Officer Jobs in Uganda

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