UN Procurement Officer - Jobs in Kenya

UN Procurement Officer - Jobs in Kenya

Org. Setting and Reporting

This position is located in the Office of the Procurement Section of the United Nations Support Office in Somalia ( UNSOS) and is based in Nairobi, Kenya.

Under the overall supervision of the Chief Procurement Officer, the Procurement Officer will be responsible but not limited to the procurement related activities within UNSOS/UNSOM.

Responsibilities

  • Within the delegated authority of the Chief, Supply Chain Management Service and under the direct overall supervision of the Chief Procurement Officer, the Procurement Officer will be responsible for the following duties:
  • Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions;
  • Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle;
  • Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations;
  • Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects; as well as time frames for processing requests in accordance with the procurement manual;
  • Establishes and maintains work program and schedule for ongoing contracts and newly-planned ones;
  • Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official;
  • Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services;
  • Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program;
  • Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations;
  • Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.;
  • Provides guidance to, and may supervise new/junior staff.

    Competencies
  • Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques, practices and operations used in contracting for a diverse range of goods and services.
  • Knowledge of contract law and expertise in handling complex contract issues.
  • Strong analytical skills and knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing.
  • Excellent negotiating skills in resolving conflict and ability to shape and influence agreements with requisitioning units and vendors.
  • Ability to
    apply technical expertise to resolve a range of issues/problems and/or sensitive issues.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Speaks and writes clearly and effectively;
  • Listens to others, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communication;
  • Tailors language, tone, style and format to match audience;
  • Demonstrates openness in sharing information and keeping people informed.
  • Accountability: Takes ownership of all responsibilities and honors commitments;
  • Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
  • Operates in compliance with organizational regulations and rules;
  • Supports subordinates, provides oversight and takes responsibility for delegated assignments;
  • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education
  • Advanced university degree (Master's degree or equivalent) in business or public administration, commerce, engineering, law or a related field.
  • A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience
  • A minimum of five (5) years of progressively responsible experience in procurement, contract management, administration or related area.
  • Experience with large scale and complex procurement operations is desirable. Procurement experience in field missions offices is desirable.
  • One (1) year experience supervising a procurement team is also desired.
  • Experience working with Enterprise Resource Planning (ERP) systems in the area of purchasing and/or supply chain is an asset.

    Languages
  • English and French are the working Languages of the United Nations Secretariat.
  • For this position, fluency in oral and written English is required; knowledge of the other is desirable.
  • Working knowledge of other UN official languages is an advantage.

    How to Apply
  • Interested and qualified candidates should apply online by 23rd June 2019
  • For more information and job application details, see; UN Procurement Officer - Jobs in Kenya

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