UN Procurement Officer - Jobs in Kenya

UN Procurement Officer - Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General.

We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. (www.unon.org).

Under the supervision of the Chief, Procurement Section, the incumbent will be responsible for the following duties:

Responsibilities

  • Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to world-wide procurement of diverse services and commodities.
  • Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
  • Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
  • Utilize establishment procurement procedures to clarify and solve procurement-related queries from requisitioners.
  • Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
  • Develop and prepare contracts for the procurement of goods and services;
  • Issue international tender invitations;
  • Evaluate responses and make recommendations for the finalisation of purchase and award of contracts;
  • Approve procurement orders up to the authorised limits and prepare draft submissions for the Chief Procurement Officer (CPO ???) before presentation to the local committees on contacts for review and subsequent approval by the authorised official.
  • Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyse statistical data, market reports and availability of goods and services.
  • Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation;
  • Conduct or coordinate all phases of negotiation of disputes arising from contacts.
  • Prepare a variety of procurement-related documents, contacts, communication and guidelines.
  • Perform other relevant duties as required.

    Competencies
  • Professionalism: In-depth grasp of leading-edge procurement techniques, practices and operations;
  • Ability to address broader issues of procurement in terms of impact at the programme and institutional level;
  • Good working knowledge of best value for money concept and methodology, Strong analytical skills and good knowledge of quantitative methods to measure supplier capacity and commercial offers;
  • Extensive knowledge of sources of supply, market trends and pricing;
  • Excellent negotiating skills in resolving conflict and ability to shape and influence agreement with requisitioning offices and vendors;
  • Discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing deadlines
    and achieving results;
  • Ismotivated by professional rather than personal concerns;
  • Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Speaks and writes clearly and effectively;
  • listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication;
  • Tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Accountability: Takes ownership of all responsibilities and honors commitments;
  • Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
  • Operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments;
  • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education
  • Advanced University degree (Master's degree or equivalent) in business, or public administration, commerce, engineering, law or related field.
  • A first level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience
  • A minimum of five (5) years of progressively responsible experience in procurement of which at least three years should be direct first hand procurement experience is required.
  • Experience in managing large procurements in support of development programme, with various thematic areas of international scope, is desirable.
  • One (1) year experience supervising a procurement team is also desired.
  • Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is an advantage.

    Languages
  • English and French are the working Languages of the United Nations Secretariat.
  • For this post, fluency in oral and written English is required.
  • Working knowledge of other UN official languages is an advantage.

    Assessment
  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    How to Apply
  • Interested and qualified candidates should apply online by 1st May 2019
  • For more information and job application details, see; UN Procurement Officer - Jobs in Kenya

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