UN Human Resources Assistants Jobs in Entebbe - Uganda

This position is located in the Regional Service Centre Entebbe (RSCE). The incumbent will report to the Service Line Manager



Responsibilities


Within limits of delegated authority, the Human Resources Assistant FS-5 will carry out the following duties:

Recruitment and Placement


  • Participate in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio.
  • Assist in the filling of vacant posts for all categories, including initiating and following-up on reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Provide input into policy development for HR policies for staff in the Field Service, General Service and related categories.
  • Schedule and coordinate entry tests for locally-recruited staff.
  • Supervise and support the maintenance of vacancy announcement files, staffing tables and tracking of status of recruitment cases.
  • Review and process personnel actions through UMOJA.
  • Advise staff on visa matters.

    Administration of Entitlements


  • Review and process data pertaining to conditions of service.
  • Review and process requests for a wide range of entitlements and exceptions to the Staff Rules and Regulations, e.g. travel entitlements, currency of payment of emoluments and rental subsidy.
  • Monitor issues on conditions of service of staff and advise the supervisor of any developments.
  • Advise staff on conditions of service and entitlements.

    Staff Development and Career Support Training


  • Assist in the development and tracking of career development programmes in liaison with the mission training focal points, the DFS Career Development Unit and the Field Career Development Officers.
  • Provide initial advice and answer general queries on career development issues in liaison with the DFS Career Development Unit and the Field Career Development Officers.
  • Assist in the preparation of training material by providing input where appropriate
  • Support the Field Career Development Officer in retrenchment exercises with regards to drawing down/ downsizing and expanding missions in identifying staff and positions concerned as well as relevant programmes.

    Classification


  • Assist in reviewing and processing requests for classification by ensuring completeness of requests and liaising with requestors when required.
  • Provide advice and answer general queries on classification procedures and processes.
  • Assist in providing documentation and background materials relating to classification appeals by researching background information and liaising with relevant offices when required.

    General

  • Supervise the maintenance of automated databases and the centralized reference and filing systems by reviewing and approving entries by lower-level staff, ensuring that information is accurately and timely entered.
  • Undertake research on a range of Human Resources related issues and prepares notes/reports.
  • Undertake research on precedents, policy rulings and procedures.
  • Compile data from different sources and prepare statistical reports on Human Resources related issues.
  • Research background information and draft information circulars on Human Resources related issues.
  • Conduct exit briefings for separating staff and assist them in final arrangements.
  • Provide general office support services; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; perform budget preparation, input, monitoring and implementation in information systems, sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines
  • Prepare written responses to queries concerning Human Resources related matters.
  • Distribute routine work to junior support staff, ensuring efficient and timely execution of the work.
  • Train and provide supervision to lower-level staff in the unit.
  • Perform other duties as required.


    Work implies frequent interaction with the following:


  • Human resources and administrative officers
    Staff members throughout the field mission
    Counterparts within other DPKO missions and at Headquarters
  • External candidates


    Results Expected:


  • Provision of the full range of human resources management assistance. Thorough understanding of the context of programmes/projects and issues and independent handling of a wide range of activities and follow-up action.
  • Demonstrated initiative in the identification and resolution of a wide range of issues/problems and effective handling of unforeseen situations.
  • Effective organization and supervision of the work of lower-level staff.
  • Consistent application and interpretation of appropriate policies, rules, guidelines, procedures and practices.
  • Effective and timely liaison and interaction with colleagues and concerned parties internally and externally.


    Competencies


    Professionalism:


  • A thorough knowledge of the Organization's HR policies, procedures and practices.
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.
  • Ability to interpret and apply staff rules.
  • Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations

    Teamwork:


  • Works collaboratively with colleagues to achieve organizational goals;
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda;
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Client Orientation:


  • Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect ;
  • Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
  • Keeps clients informed of progress or setbacks in projects ;
  • Meets timeline for delivery of products or services to client.

    Education


  • High school or equivalent diploma is required.
  • Technical or vocational certificate in human resources, business administration or personnel administration is desirable.


    Work Experience


  • At least 8 years of progressively responsible experience in human resources management or other related fields is required.
  • Experience in a service center and in a UN peacekeeping mission is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat.
  • For this position, fluency in oral and written English is required.

    Assessment


  • Evaluation of qualified candidates may include a brief interview.


    Special Notice


    This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body.

    Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates.

    Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening.

    Applying to this job opening carries an expectation to accept the offer, if selected.

    How to Apply

    Interested candidates should apply online by 19th September, 2018


    For more information and job application details, see; UN Human Resources Assistants Jobs in Entebbe - Uganda


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