UN High Commissioner for Refugees Supply Officer - Jobs in Kenya

UN High Commissioner for Refugees Supply Officer - Jobs in Kenya

Organizational Context

The implementation of the International Public Sector Accounting Standard (IPSAS) requires UNHCR to report on all property, plant and equipment (PPE) in its financial statements.

Therefore, a reinforced control over the management of Property, Plant and Equipment in the organization is being pursued.

In parallel, since 2014 UNHCR is implementing an enhanced Global Fleet Management (GFM) system, which is radically changing the manner and principles for management of vehicle fleet and all related aspects at global and centralized level.

The organization seeks to manage the total cost of ownership of the vehicle fleet.

One of the accompanying actions in this regard is to increase proceedings from sale of end-of-life vehicles.

This task has been delegated to the Asset Management Unit (AMU) under the Assets and Fleet Management Section (AFMS) of the Supply Management Logistics Service (SMLS), Division of Emergency, Security and Supply (DESS), which also manages PPE Globally.

The positions of Supply Officer (Asset Management Field Support) report directly to the Head of the Asset and Fleet Management Unit of AFMS/SMLS in Budapest Global Service Centre.

The incumbent will support the coordination and organization of disposals of redundant, obsolete or damaged PPEs for the region under are of responsibility in accordance with the prevailing rules and regulations and Standard Operating Procedures in respect of Asset Management.

Such actions require specific skills and expertise in fleet management, including vehicle disposals and variety of auction mechanisms (on-line, local and/or regional).

The incumbent may supervise staff members in the General Service category.

Functional Statement

Accountability

  • UNHCR has an effective PPE and Asset Management System (lifetime management and disposal) that enables it to effectively manage all PPE that belong to UNHCR.
  • Adequate policies and procedures are developed to safeguard its assets so that they are available for operational needs to meet the needs of person of concern.
  • UNHCR has reliable and effective partners to support PPE & Asset disposal activities.
  • Data maintained on PPE and disposals meets the requirements of IPSAS and auditors.

    Responsibility
  • Ensure alignment of PPE management and timely disposals of assets with the global strategy, and inserted into the operational plans of region/countries of responsibility.
  • Ensure that operational results are achieved in accordance with the guidance of the Head of the Asset Management Unit.
  • Participate in planning for acquisition, maintenance, asset disposal and replacement of assets for region/countries of responsibility.
  • Ensure that assets are correctly accounted for, maintained and disposed of in a manner that optimizes revenue.
  • Develop footprint models that template UNHCR Field Offices ¿right-sizing¿ of assets so that assets are allocated based on the needs of beneficiaries.
  • Manage contractors in relation to PPE/Asset disposal control activities for region/countries of responsibility.
  • Develop strategies to reduce redundant processes; contribute to simplify asset management policies and procedures; provide advice to operations that streamline processes to reduce costs and applying best practices for optimizing revenue.
  • Assist with the revision, simplification and implementation of UNHCR¿s asset-related policies, practices and procedures in order to eliminate redundancy and waste, reduce costs and ensure return value to the Organization.
  • Monitor Field Offices¿ compliance with the Controller¿s directives, policies and guidance concerning the accountability, use and disposal of UNHCR donor-funded assets.
  • Continually monitor non-compliance and immediately address and correct UNHCR Field-Mission activities that adversely affect UNHCR¿s asset register.
  • Respond to field requests for information and advice by applying an in-depth understanding of UNHCR policies and procedures, the region/country priorities, etc., and coordinate assistance from a range of HQ units to provide a clear, consistent and timely response to the field offices.
  • Implement PPE and disposal management policies as directed by Head of the AMU.
  • Assist in the physical verification of PPEs for region/countries of responsibility.
  • Inform and assist region/countries on supply chain policy documents in what refers to PPE and Asset disposal management.
  • Disseminate, promote commitment to UNHCR's global policies, standards and guidance on PPE and Asset disposal management for region/countries of responsibility.
  • Continuously contribute to improving and
    implementing existing and new projects to improve PPE and Asset disposal performance.
  • Monitor the quality and accuracy of PPE related data in relevant business systems. Analyse statistical information for region/countries of responsibility.
  • Provide information to assist the country decision making in order to match Global UNHCR Asset strategy.
  • Exchange and promote best practices with other humanitarian organizations.
  • Any other responsibility deemed necessary or as delegated by the Head of the Asset Management Unit in order to meet the level of the service in the organization.

    Authority

  • Define and implement policies and processes for the management and safeguarding of PPE.
  • Monitor and enforce compliance with relevant UNHCR regulations, rules and procedures related to PPE and asset disposal management for region/countries of responsibility.
  • Analyse and measure asset management performance of offices and recommend action to prevent fraud and improve asset disposal efficiency and effectiveness for region/countries of responsibility.

    Essential Minimum Qualifications and Professional Experience Required
  • Undergraduate degree (equivalent of a BA/BS) in Business Administration, logistics or a related field plus minimum 6 years of relevant work experience in an international organisation of which a minimum of 2 years practical field experience with asset disposal through different types of auctions (local and/or regional).
  • Graduate degree (equivalent of a Master¿s) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.
  • Excellent knowledge and practice in assets and/or vehicle fleet management in private and/or UN organizations.
  • Good knowledge of UNHCR¿s / UN financial rules, procedures and processes.
  • Experience in provision of support services in an international organisation.
  • Fully conversant with ERP Supply Chain applications.
  • Excellent knowledge of English and UN working language of the duty station if not English.

    Desirable Qualifications & Competencies
  • UNHCR/UN Agency field and/or mission experience.
  • Ability to work in harsh, difficult environments with little or no logistical support.
  • Knowledge of additional UN languages.
  • This is a Standard Job Description for all UNHCR Supply Officer (Asset Management Field Support)positions.
  • The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position.
  • Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

    Position Competencies
  • Accountability Level 3
  • Teamwork & Collaboration Level 3
  • Communication Level 3
  • Commitment to Continuous Learning Level 3
  • Client & Result Orientation Level 3
  • Organizational Awareness Level 3
  • Empowering and Building Trust Level 3
  • Managing Resources Level 3
  • Judgement and Decision Making Level 3
  • Managing Performance Level 3
  • Analytical Thinking Level 3
  • Planning and Organizing Level 3
  • Policy Development & Research Level 3

    Additional Information
  • The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions.
  • UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

    How to Apply
  • Interested and qualified candidates should apply online by 9th June 2019
  • For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services - Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html).
  • Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care.
  • For more information and job application details, see; UN High Commissioner for Refugees Supply Officer - Jobs in Kenya

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