UN Editorial and Desktop Publishing Assistant - French - Jobs in Kenya

UN Editorial and Desktop Publishing Assistant - French - Jobs in Kenya

The United Nations Office at Nairobi (UNON) in the UN Headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is in the French Translation and Text Processing Unit, Translation and Editorial Section, Division of Conference Services (DCS), UNON.


  • Performs supervisory functions of the Desktop Publishing Team
  • Ensures proper planning and work distribution within the Team and the coordination of contractual assignments coming out of the Unit
  • Ensures the proofreading, formatting, alignment and other related tasks for all documents assigned to the Team and their timely issuance in accordance with quality standards, and updates electronic tracking system accordingly
  • Ensures coordination and harmonization of work methods with other TPUs as appropriate
  • Assists the Chief of Unit and provides him/her with information on document flows, capacity within the Team, contractual capacity and workflows, and any other relevant information. Performs administrative work, as needed
  • Assists the Chief of Unit in preparing meeting timetables
  • Assists other translators in the Unit and provides them with information as necessary for ensuring the quality and timely issuance of jobs
  • Organizes, plans, controls and co-ordinates the work of a particular shift with respect to the production of camera-ready documents for reproduction and storage of final text in the appropriate storage system
  • Ensures smooth continuity of work from night to day shift and vice versa; prioritizes work to be continued and gives special instructions as needed.
  • Registers incoming/outgoing documents in order to control flow of work in and out of unit
  • Performs daily maintenance of the Unit’s network drives
  • Ensures proper use of the Team’s tools and compliance with DGACM-wide work methods
    Trains and guides junior support staff
  • Performs other duties as may be assigned.


  • Knowledge of UN structure and rules of procedure of various organs.
  • Knowledge of all aspects of the work of the unit, including typographic standards and documents production system.
  • Proficiency in the language of the unit and in United Nations terminology and editorial practices.
  • Demonstrates use of initiative, ability and creativity to effectively attain objectives.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines
    and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
  • High school diploma or equivalent. Must have passed the United Nations specialized tests, i.e. grammar, verbatim, formatting and speed typing in French.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
  • A minimum of seven (7) years progressively responsible experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required.
  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, candidates must have French as their main language with proficiency in spelling and grammar. Fluency in oral and written English is required; knowledge of another official United Nations language is an advantage.

    How to Apply

    Interested and qualified candidates should apply online by 31st July, 2019

    For more information and job application details, see; UN Editorial and Desktop Publishing Assistant - French - Jobs in Kenya

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