UN Contingent Owned Equipment Officer Jobs in Juba - South Sudan

This position is located in Juba, within the Contingent Owned Equipment (COE) Unit in the Mission Support Centre in the United Nations Mission in South Sudan (UNMISS).


Juba classified in the "E" category and as a non-family duty station. The Contingent Owned Equipment Officer at this level usually reports to the Chief Contingent Owned Equipment Officer.

This position supports the implementation and management of the MOUs in the field between the United Nations (UN), Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs).


Responsibilities


Within delegated authority, the Contingent Owned Equipment Officer will be responsible for the following duties:

  • Plan and supervise Arrival, Operational Readiness, Repatriation and other periodic inspections of assigned formed police units to verify by physical inspection that the T/PCC and the United Nations are in compliance with their agreed responsibilities as detailed in MOU.
  • Brief T/PCCs on the requirements of the COE Manual in terms of COE and responsibilities for self-sustainment.
  • Plan a timetable of Verification Inspections and brief T/PCCs on the preparations required, and the procedures to be followed.
  • Manage, coordinate and supervise the work of the COE Verification Inspection Teams or COE Unit in order to ensure effective and timely conduct of inspections.
  • Brief inspection teams on their duties and responsibilities appertaining to the inspection and receive from them the necessary input for the preparation of the Verification Inspection Report.
  • Maintain up-to-date details of major and minor self-sustainment equipment in the DPKO COE Database.
  • Draft inspection verification reports (VRs), major equipment details, other associated documents, and other reports, and obtain the necessary signatures from the appropriate authorities.
  • Ensure that incoming units on rotation are fully briefed on the COE System on arrival, and are aware of their responsibilities as above.
  • Administer the daily operations of the inspection teams or the COE Unit
  • Report any loss or damage to COE that could be subject to reimbursement by the UN.
  • Oversee all UN assets and services which have been provided to units which should be self-sustained.
  • Maintain up-to-date Organization Charts on units detailing their organization by sub-units and deployment locations of vehicles, other major and minor equipment including crew served armaments.
  • Prepare briefing documents, ACABQ/Audit responses, budget preparation and any other related documentation.
  • Perform quarterly COE performance analysis and submit the report to UNHQ
  • Maintain, within the COE databases, inventories of COE held by all assigned formed units; Identify, in consultation with contingent commanders, and other appropriate mission and UNHQ staff, major equipment and self-sustainment deficiencies and surpluses as compared to MOU requirements and recommend corrective action to meet agreed MOU or Mission operational requirements.
  • Serve as member of and/or secretary to the Mission’s COE/MOU Management Review Board.
  • Maintain up to date comprehensive documentary and electronic files/records on day-to-day activities relating to units and their inspections.
  • Archive records and documents according to the Mission Archive Plan.
  • Performs other duties as required.


    Competencies


    Professionalism:

  • Knowledge of UN rules, regulations and policies as they apply to integrated mission support and property management services in peacekeeping operations.
  • Ability to identify the requirements and develop policies, procedures and guidelines for the management of COE.
  • Ability
    to integrate knowledge with broader strategic, policy and operational objectives and to identify administrative implications that may arise.
  • Analytical and evaluative skills and ability to identify issues, formulate opinions, make conclusions and recommendations.
  • Knowledge of performance management methodologies.
  • Shows pride in work and in achievements;
  • Demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
  • Motivated by professional rather than personal concerns.
  • Show persistence when faced with difficult problems or challenges.
  • Remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Planning and Organizing:

  • Develop clear goals that are consistent with agreed strategies.
  • Identify priority activities and assignments.
  • Adjust priorities as required. Allocate appropriate amount of time and resources for completing work.
  • Foresee risks and allow for contingencies when planning.
  • Monitor and adjust plans and actions as necessary. Use time efficiently.

    Communication:

  • Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

    Education


  • High school or equivalent diploma is required. Certification/diploma or other supplemental academic/military qualifications or training is desirable.
  • Training in related discipline, i.e. transport, engineering, operations management, supply chain management or other relevant field logistics area is desirable.

    Work Experience

  • A minimum of ten years of progressively responsible professional and supervisory level experience in the management of national or international military/police logistics support operations is required.
  • The minimum years of relevant experience is reduced to five years for candidates who possess a first level University degree.
  • Experience of the current COE/MOU system and procedures related to the implementation and management in the field of MOU is an advantage.
  • Experience providing technical and procedural advice on a broad range of logistics-related issues.
  • Experience in logistics support operations in an international peacekeeping environment is desirable.

    Languages

  • English and French are the working languages of the UN Secretariat.
  • For the post advertised, fluency in English both oral and written are required .

    Assessment

  • Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

    Special Notice

  • This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body.
  • Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates.
  • Eligible applicants receive an email inviting them to apply.
  • Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening.
  • Applying to this job opening carries an expectation to accept the offer, if selected.


    How to Apply

    Interested candidates should apply online by 24th September, 2018


    For more information and job application details, see; UN Contingent Owned Equipment Officer Jobs in Juba - South Sudan

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