UN Contingent Owned Equipment Assistant Jobs in Juba - South Sudan

This position is located in Juba, within the Contingent Owned Equipment (COE) Unit in the Mission Support Centre in the United Nations Mission in South Sudan (UNMISS).



Juba classified in the "E" category and as a non-family duty station. The Contingent Owned Equipment Assistant at this level usually reports to the COE Operations Officer.

This position supports the implementation and management of the MOUs and LOAs in the field between the United Nations (UN), Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs).

Responsibilities


Within delegated authority, the Contingent Owned Equipment Assistant is responsible for the following duties:

  • Conducts Arrival, Operational Readiness, Repatriation and other periodic inspections of formed units to verify by physical inspection that the T/PCC and the United Nations are in compliance with their agreed responsibilities as detailed in the MOU;
  • Raises COE Verification Reports related to the above inspections in the ECOE System for approval by the COE Officer;
  • Provides advice to formed units on all COE/MOU related matters including recommendations as to how non-compliance with the MOU, by either party, may be rectified;
  • Maintains within ECOE system, inventories of COE held by all assigned formed units; Maintains records of all UNOE on issue to assigned formed units;
  • Participates as required, in pre-deployment visits to T/PCC to assist T/PCC to prepare formed units for deployment to field missions;
  • Maintains up to date comprehensive documentary and electronic files/records on day-to-day activities relating to units and their inspections, archives records and documents according to the Mission Archive Plan, be the Point of Contact with the UNHQ COE Unit regarding; ECOE System; Maintenance of unit MS Excel/Access Databases and provision of reports in other software as required;
  • Reports any loss or damage to COE that could be subject to reimbursement by the UN, Oversees the issuance of UN owned equipment and UN services provided to units which should be self-sustained, and reflects as necessary in verification reports for financial reimbursement;
  • Maintains up-to-date Organization Charts on units detailing their organization by sub-units and deployment locations of vehicles, other major and minor equipment including crew served armaments;
  • Performs other duties as required.


    Competencies


    Professionalism:

  • Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics.
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by
    professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Planning& Organizing:

  • Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Client Orientation:

  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions;
  • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
  • Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
  • High school or equivalent diploma is required.

    Work Experience


  • A minimum of six (6) years of progressively responsible experience in material management and logistics-support related activities.
  • Training in Information Technology is required.
  • Experience in the procedures related to the implementation and management in the field of MOUs in peacekeeping operations is desirable.
  • Experience in international military/police peacekeeping operations is desirable.
  • Experience in inventory control practices and procedures is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.

    Assessment

  • Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

    Special Notice

  • This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body.
  • Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates.
  • Eligible applicants receive an email inviting them to apply.
  • Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening.
  • Applying to this job opening carries an expectation to accept the offer, if selected.


    How to Apply


    Interested candidates should apply online by 25th September, 2018


    For more information and job application details, see; UN Contingent Owned Equipment Assistant Jobs in Juba - South Sudan

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