UN Administrative and Financial Coordinator Jobs in South Sudan

MAGNA (Medical and Nutritional Aid) is a non-governmental, non-profit, non-political and non-religious international aid organization.


Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs.

Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads in average 15 projects per year in the following sectors of intervention: health, nutrition and protection.

MAGNA is providing assistance to around 0,5 million people in 6 countries – in Africa, Asia and Middle East.

In South Sudan, MAGNA currently operates projects to provide comprehensive health interventions focusing on rural and hard to reach areas, as well as communities where national services are too overstretched to meet their needs.

This is being done through static healthcare centres, mobile health and outreach interventions.

Job description

Overall objective

  • The Administrative and Financial Coordinator is accountable for the sound financial, accounting and budgetary management of the mission as well as the management of human resources and the administrative and legal records.

    Tasks and responsibilities

  • Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow.

    Management of human resources:

  • He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of MAGNA, and for the monitoring of risks linked to HR questions.

    Administrative and legal management:

  • He/She supervises administrative records and guarantees that the status and functioning of the mission are in legal accordance with the requirements of the intervention country.

    Representation:

  • He/She represents the association in its relations with partners, authorities and different local players for the financial, administrative, and legal and human resources areas of the mission.

    Coordination:

  • He/She centralizes and diffuses
    information within the mission and to headquarters for all financial, administrative, legal and human resources aspects of the mission, and consolidates the internal and external reporting for these domains.

    Specific objectives and related activities

  • Ensuring financial, budgetary and accounting managment for the mission
  • Ensuring the good managment of local human resources for the mission (include HR Policy, Administrative management, management of career paths, Organization of work, HR risk management)
  • Ensuring the administrative managment of international mission personnel
  • Ensuring the administrative and legal management of the mission
  • Ensuring the circulation of information, the coordination and the representation for “admin” questions Supervising and managing “admin” teams

    Team management

  • Number of people to manage and their position (expatriate/local staff)
    Direct management: 1 admin capital in Juba (national) + 1 finance assiastant in Juba (national)Indirect management: 1 base admin manager in Duk (national)

    Required knowledge and skills

    Professional Experience

    Financial/accounting management

    Knowledge and Skills
  • Excel (compulsory)
  • Saga (desirable)
  • English
  • Knowledge of institutional donor procedures (ECHO, UN agencies...)

    Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)

  • Good stress management
  • Resistance to pressure
  • Analytical capability
  • Organized and methodical
  • Reliable
  • Strong sense of responsibilities
  • Strong listening and empathy skills
  • Ability to adapt, manage priorities and be pragmatic
  • Diplomatic and with a sense of negotiation
  • Good communication skills
  • Honesty and rigor
  • Proposed terms

    Status

  • Employed with a Fixed-Term Contract

    Benefits

    COST COVERED: Round-trip transportation to and from home / mission, visas...
  • Insurance including medical coverage, 24/24 assistance and repatriation
  • Housing in collective accommodation
    Break Policy : 5 working days at 3 and 9 months + break allowance
    Paid Leaves Policy : 4 weeks of paid le

    How to apply

  • Interested applicants can send only their CV including education, qualifications, contact number and motivation letter, relevant documents: by email, to address recruitment@magna.org
  • The email subject line MUST include in the title of email the following to be considered: “**AFC SOUTH SUDAN**”. E-mails without job title will not be reviewed.By 12th August, 2018

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