Uganda Tourism Board Inventory Officer - Stores Jobs in Uganda

Uganda Tourism Board Inventory Officer - Stores Jobs in Uganda

Main Purpose of the Job

Responsible for receiving goods in stores, documentation of store items, safe custody and
issuance to users and responsible to maintain and operate a stores warehouse containing a wide variety of supplies, and materials; maintaining up-to-date and accurate inventory records; and to receive and issue authorized supplies and materials according to established procedures.

Minimum Qualifications and Certifications

Should possess an Honours, Bachelor’s degree in either Stores Management, B.COM (with training in stores management), or Bachelor’s of Business Administration (with training in stores management).

Knowledge in computerised accounting packages, IFMS, and Sun System, Spreadsheets and other IT skills would be desirable.

Experience

Must have gained over three (3) years’ experience in stores management in a busy and
reputable organization.

Key Competencies

Technical Competencies

Record keeping skills.

High level of integrity and Professionalism

Interpersonal skills.

Knowledge of inventory methods and procedures.

Knowledge of the characteristics uses and proper handling/storage techniques of items supplied.

Ability to interpret and follow oral and written instructions.

Ability to prepare and maintain stock records, reports and inventories and to estimate department’s needs in order to maintain proper inventory levels.

Ability to work with computerized inventory control system preferably Navision.

Behavioural/Generic Competencies

High level of integrity

Team player.

Organisational skills

Job Accountabilities and Objectives (Duties and Responsibilities):

Receipts and issues of stores.

Supervises and participates in receiving, ordering, stocking and issuing supplies and materials

Inspects goods received regarding shortages or breakage.

Supports the purchasing function including enforcing of suppliers’ tender/contract obligations and initiate action in case of supplies

Record Keeping Conducts scheduled inventory, Issue tools, materials and supplies and preparing monthly activity reports

Ensures proper inventory levels; check stock items for reorder; maintain stock records

Stores Maintenance Classify items, allocate and track physical location of stock items within the stores

Ensures proper and precautionary

methods are observed in handling and storing items requiring special treatment

Supervises the efficient utilization of available storage space

Ensures that the stores are properly maintained (including identity labels) and kept clean and tidy

Internal controls maintained.

Responds to questions regarding stock items, estimate departmental supplies and equipment needs and maintains a reasonable stock on hand

Takes adequate security measures to prevent theft, pilferage etc periodically verifies physical stock particularly of items which attract pilferage and check the stores replenishment registers

Key Performance Indicators

Receiving, ordering, stocking, and issuing supplies and materials supervised.

Scheduled inventory, Issue tools, materials and supplies and preparing monthly activity reports conducted.

Stock records maintained.

Goods received inspected.

Classification, allocation and track physical location of stock items within the stores done.

Responses to questions regarding stock items, estimate departmental supplies and equipment needs prepared.

Proper and precautionary methods are observed in handling and storing items requiring special treatment adhered.

Purchasing function including enforcing of suppliers’ tender/contract obligations and
initiate action in case of supplies supported.

Adequate security measures to prevent theft, pilferage etc periodically verifies physical
stock particularly of items which attract pilferage and check the stores replenishment
registers taken.

Efficient utilization of available storage space supervised.

Stores properly maintained (including identity labels) and kept clean and tidy properly maintained

How to Apply

For more information and job application details, see; Uganda Tourism Board Inventory Officer - Stores Jobs in Uganda

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