Uganda Protestant Medical Bureau Administrative Assistant Jobs in Uganda

Job purpose

The position will provide finance, administrative and secretarial support for the project activities in the regional project office.

He/she will participate in drawing of periodic
work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.

H/she will develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as
appropriate.

Duties:

Participate in drawing of periodic work plans/budgets-in relation to the set targets

Develop monthly schedules to allocate use of vehicles

Supervise the drivers

Support in the management of project resources such as human resources, vehicles among others

Assist with all aspects of administrative management, directory maintenance,
logistics, equipment inventory and storage

Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice

Coordinating between operating units in resolving day-to-day administrative and operational problems

Preparing meeting minutes, meeting notes and internal support materials.

Ensure timely communication between UPMB and the benefiting facilities under LSDA activity

Ensure timely compilation of Timesheets from staff and facilities both original and copies

Compile MHFs staff information and ensure safe custody of documents

Work with IT to update HRIS

Provide support in the preparation of workshops and seminars

Conduct routine verification of UPMB/project assets and file reports of the
same.

Submit timely

accountability of fuel to enable fuel reloading

Work with the IT office to ensure that all equipment is duly maintained

Perform any other duties as may be assigned by the supervisor.

Qualification, Skills and Experience:

Degree in Social Sciences, Public Administration, BBA, HRM

At least 3 years of working in experience

Accounting and book keeping skills

Experience in logistics management

Computer Knowledge and skills

Good presentation and report writing skills

Communication skills and ability to speak the local languages.

Ability to work under minimal supervision

Ability to work with the health care workers in the region as a team and provide timely feedback.

High level integrity and honesty

How to Apply:

Interested persons who wish to apply hand-deliver an application letter with a detailed CV and copies of your academic credentials, naming at least two referees to:

Human Resources Manager
Uganda Protestant medical Bureau
Plot 877 Balintuma Road Mengo
P.O. Box 4127
Kampala-Uganda

E-mail: upmbadmin@upmb.co.ug

Deadline for submission is December 11th , 2020 by 5:00 pm

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