Uganda Non Communicable Diseases Alliance Finance & Administration Assistant Jobs in Uganda

Uganda Non Communicable Diseases Alliance Finance & Administration Assistant Jobs in Uganda

Job purpose:

The Finance and Administration Assistant is responsible for the proper implementation of financial procedures in all UNCDA programs. S/he will be the technical focal point for financial,
administration and office management for UNCDA team.

Reporting line: The Finance and Administration Assistant will report to the Program Manager. She/he will be responsible for the office assistant, security guard and all volunteers, interns and part time personnel within the Finance and Administration docket.

Responsibilities and Tasks:

Financial management

Holds the primary responsibility for assisting program staff in the preparation of proposal and operational budgets.

Prepares payroll, payslips and monitors salary disbursements and reimbursements.

Identifies and applies financial tracking and analysis tools as needed to support decision-making and on-going management review; conceptualize and produce those tools.

Takes charge and supervises all cash disbursements, banking reconciliation, accounts payable and payroll and ensures that there are adequate controls over cash and bank holdings, also performs monthly petty cash count;

Monitor compliance to financial and administration contracts to ensure UNCDA does not breech its contractual obligation with other parties including goods and services providers and consultants.

Undertakes routine banking services: collecting bank statements, making bank transfers depositing preparing bank reconciliation statements at the end of the month;

Performs year-end financial statements, arrange and ensure their compliance with The Uganda Non-Communicable Disease Alliance and donor requirements;

Monitors financial reports and project cost reports/invoices against budget and contract requirements and for accuracy and consistency and alert management team to necessary contractual
or management actions based on that review;

Ensures that all staff are aware of financial accountability, communicates on financial expectations and provides constructive feedback on forecasts and expenditures;

Keeps up to date on program priorities and may be required to make occasional field trips to
monitor finance related issues and procedures;

Timely preparation of monthly financial reports (verifying the coding, arithmetical accuracy, documentation, authorization) and subsequent feedback to ensure timely submission to PM

Human Resources Management, Compliances and Capacity Building

Ensure that all project staff are familiar with the roles and responsibilities in relation to financial management and accountability

Support in capacity building of member associations and branch teams in financial management & accountability to ensure compliance with UNCDA policies

In collaboration with the PM, coordinates recruitment process for vacant positions

Managing staff HR documents including updating personal files for staff.

Ensures that The Uganda Non-Communicable Disease Alliance complies with all Government
statutory regulations, including payment

of taxes and social security fund and to ensure timely
submissions of such deductions to the relevant statutory bodies and authorities.

Oversees the Administrative volunteers’ functions in office administration – (supplies, storage, maintenance of equipment, supervision of cleaners and guards)

Manage the PM’s and other Program staff field trips

Manage donor and partner visits with reference to the PM

Logistics supervision

Ensures compliance with UNCDA financial management &procurement procedures in the following areas: procurement, stock management, asset management, maintenance of communications and IT systems and office equipment, building maintenance, external service provider relations, travel arrangements and events management

Perform other duties as may be assigned by the PM

Qualifications

Required (must have):

Bachelor’s degree in Finance or Accounting with a minimum of 2 years’ experience in a similar role.

Professional accountancy qualification such as CPA, ACCA etc, at least level 2(two)

Proficient with Quickbooks accounting program and other spreadsheet programs

Added advantages:

Full package of accountancy professional qualification such as CPA, ACCA

Prior finance experience in a charity/NGO/CSO sector

Training in project planning and Project Management

Basic knowledge and skills of IT (software installation, computer servicing, website updating etc)

Experience:

Experience in financial management of institutions, donor funded projects, financial proposal review and development, management reporting and review.

Proven experience in use of financial management software, strong analytical abilities, and ability to prepare concise and informative financial reports.

Good professional verbal and written communication skills.

Fluency in English

Competencies / Personal Attributes

Required (must have):

Analytical and problem-solving skills

Attention to detail and ability to plan and implement work plan with minimum supervision

Good networking and interpersonal skills

Ability to work as part of a team in culturally diverse professional staff

Ability to work under tight deadlines and pressure

Excellent communication and reporting skills

Must demonstrate sound work ethics

Must be honest and trustworthy

Must be flexible

How to Apply

Application procedure: Qualified and interested persons, send your applications (Cover letter and CV
only) addressed to the Program Manager Uganda Non Communicable Diseases Alliance (UNCDA)
info@uncdaug.org copy to uncda.ug.org@gmail.com

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