Uganda National Oil Administrative Assistant Jobs

Uganda National Oil Administrative Assistant Jobs

Reports to: Chief Legal & Corporate Affairs

Job Purpose:

Provide general administrative services to support UNOC business operations

Essential Duties

Answer incoming calls and direct them to appropriate officers.

Record and distribute appropriately all incoming and outgoing correspondences in the department

Manage the documentation storage and retrieval in the respective department and efficiently label files for easy identification

Establish a track record of the movement of documents in the files for easy reference and accountability

Type letters, memos, reports and other correspondences of the department

Undertake other activities administrative activities such as photocopying, binding documents and filing

Support departmental meetings, engagement in scheduling, booking rooms, availing refreshments and any documentation as required.

Coordinate staff and UNOC guest travels including Air Ticket and Hotel booking.

Generate minutes for minutes and engagements in the department and ensure actions are followed through.

Participate in preparing and monitoring of departmental plans and budgets.

Support consolidation of the monthly departmental reports.

Provide for Front Office cover in inevitable circumstances.

Assist in the ordering, receiving, stocking and distribution of departmental supplies and maintain a database of such supplies.

Initiate procurement processes in the department and liaise with the Procurement Unit to ensure timely delivery of the required goods and services

Any other duties as may be assigned.

Qualifications, Experience and Attributes:

A Bachelor's Degree Honours in either Social Sciences, Law, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree

0- 3 years of relevant working experience.

Working knowledge of office management systems, procedures and equipment.

Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook

Excellent organizational, planning, written and verbal communication skills.

Excellent time management skills and the ability to prioritize and multitask

Application Procedure

UNOC will Only consider online applications submitted through her website on the careers portal at https://www.unoc.co.ug/career-opportunities/

Application Deadline

All applications should be submitted not later than Friday 7th October 2022 by 17:00 hours (5:00pm EAT).

NOTE:

1) Applicants are required to scan and attach CERTIFIED copies of the required academic documents e.g. Degree, Transcript, Diploma, A-level and O-level certificates

2) Applications without Certified academic documents will not be considered.

3) Attach a copy of the Curriculum Vitae

4) Only shortlisted and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification

5) Please forward any inquiries regarding this advert to recruitment.unoc@unoc.co.ug call telephone number +256 312 444 600.


For more information and job application details, see; Uganda National Oil Administrative Assistant Jobs


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