Uganda Institute of Information and Communications Technology Administrative Assistant Jobs in Uganda

Uganda Institute of Information and Communications Technology Administrative Assistant Jobs in Uganda

Main Purpose:

To provide effective and quality administrative and secretarial services for day-to-day operations for the Deputy Principal’s Office.

Duties and Responsibilities

Provide general administrative support to the Deputy Principal’s office to ensure efficient day-to-day operations and maintain the corporate office by certifying its cleanliness and smooth running.

Receive and guide clients/visitors in the office of the Deputy Principal and follow through to ensure that all requests have been concluded.

Receive and attend to all incoming and outgoing correspondences, e-mails/telephone calls in the Office of the Deputy Principal.

Maintain accurate manual and digital filing system in the office of the Deputy Principal through proper record keeping, retrieval, retention, dissemination, and archive of digital/manual files.

Manage and maintain a manual and automated office Diary for the Deputy Principal by Scheduling and responding to appointments in the calendar for visitors, students, meetings, travels / accommodations, retreats, workshops, seminars, and conferences.

Provide full secretarial services to the Deputy Principal and coordinate examinations, academic board, drafting correspondences, invoices, memos, notices, and emails.

Schedule and coordinate meetings by standard procedures and ensure meeting documents are
digitally uploaded with meeting/documents links, write/disseminate minutes/matters arising and
make follow up on meeting action points with members.

Perform other related duties as assigned to you.

Key Result Areas

General administrative support provided and office cleanliness certified.

Students’/client’s requests received and answered.

Incoming

and outgoing correspondence received and attended to.

Accurate manual and digital filing records system maintained.

Manual and automated office diary managed.

Reports, memos, notices, and minutes, produced and maintained.

Meetings are coordinated and managed by standard procedures.

Person Specifications

Academic Qualification

Minimum of Diploma in Secretarial Studies, Office Management, Arts or equivalent or Bachelors’ degree in Administrative and Secretarial Studies, Arts in a relevant field from a recognized Institution.

Experience

Must have a minimum of three (3) years’ experience working as an Administrative Secretary /Administrative Assistant or related portfolios in a busy environment.

Skills and Attributes

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills

Proficient in Microsoft Office applications of related software.

Excellent organization skills and attention to detail.

Basic understanding of clerical, administrative, and secretarial procedures and systems such

Ability to work independently.

How to Apply

For more information and job application details, see; Uganda Institute of Information and Communications Technology Administrative Assistant Jobs in Uganda

Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!