Tower SACCO Registry Clerk - Jobs in Kenya

Tower SACCO Registry Clerk - Jobs in Kenya

Job Profile

Job Title: Registry Clerk
Job Reference TSCCS:R.C.10/2022
Department: Human Resource & Administration
Reporting to: Registry Officer
Location Head Office


Job Description

Reporting to the Registry officer, the job holder will ensure that records management is a
discipline which utilizes an administrative system to direct and control the creation, version
control, distribution, filing, retention, storage and disposal of records, in a way that is
administratively and legally sound, whilst at the same time serving the operational needs of the
SACCO and preserving an adequate historical record.


Duties

Ensure implementation of the records management guidelines, procedures, standards and policies

Reorganizing files and documents in view of maintaining the most efficient and effective document
retrieval and accessibility.

Preparing and maintaining records inventories both manual and electronic and keeping the inventory
register up to date.

Maintaining and creating clear, secure, accurate and reliable records

Managing files and their movements

Ensuring orderliness and security of the registry.

Collaborating with branches in ensuring preservation of long term temporary and permanent electronic
records including migration as necessary.

Ensuring that all obsolete records are disposed or transferred in accordance with applicable disposition
policies and procedures.

Perform general Registry duties such as sorting, preparing members circulars and notices for dispatch,
attending to registry related enquiries.

Ensure compliance with relevant legislation and regulations on confidentiality of Data.

Any other duty that may be assigned by the Registry Officer, Head of HR, C.E.O. or any authorized officer.


Background Requirements

Strong management, negotiation and report writing skills;

Computer literacy and familiarity with standard office computer applications;

Excellent interpersonal and communication skills;

Ability to work under pressure and meet deadlines.

Excellent organizational skills

Results driven and customer focused

Possess strong analytical skills

Preferred Qualifications

Formal Qualifications

Diploma/Higher diploma in Records Management or Business Information Management. A
degree in a related field will be an added advantage.

Demonstrable working Knowledge of DMS or, EDMS

Possess working knowledge of computerized office

KCSE (C Plain) with C (plain) in English

Minimum of Three (3)years’ experience in record management in a reputable firm or
financial institution shall suffice.


Person Specifications

Be of exemplary integrity and honesty

Be between 32 – 40 years of age.

KCSE C (Plain) with C (plain) in Mathematics and English

Must be empathic to Customer needs

Have excellent financial analytical skills to assist in Monthly preparation of P&L, statements of
financial position, and reconciliations.

Be decisive and possess quick judgment skills

Possess excellent business writing skills

Be proactive and initiative

Have excellent communication and interpersonal skills

Must be self- motivated

Be a team player


Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Only shortlisted candidates will be contacted

and they will be required to provide the following upon
being successful;

Clearance certificate from the Ethics & anti-corruption commission (EACC)

Tax compliance certificate from the Kenya Revenue Authority (KRA)

A valid certificate of good conduct

Clearance certificate from the Higher Education Loans board (HELB)

Clearance certificate from the Credit Reference Bureau (CRB)



How to apply

You will be required to go through the Job Descriptions and specifications, and apply your suitable position by clicking to the link for the online job application form. Fill in and follow ALL the instructions given to submit. The applications should be submitted on or before 15th September 2022 by 6.00 p.m. Applications that are incomplete, received beyond the deadline or that do not meet the stated requirements will not be considered. Only shortlisted candidates will be contacted. Please note that;-

Tower SACCO Society will not have outsourced the recruitment process to any organization or agency which, through website postings, mass e-mail messages, newsletters or otherwise claims to be doing recruitment on its behalf. Tower SACCO Society will only use approved and reputable recruitment firms on(exception basis only).

Tower SACCO Society does not, and will never solicit money for any part of its recruitment processes including short-listing, interviews, background, and/or medical check-ups.

Tower SACCO Society will not be responsible for such fraudulent correspondence or any loss of money or theft which may result from anyone engaging in any fraudulent recruitment activity. Kindly be cautious, and if you have any questions and/or would like to report what you believe to be a fraudulent Tower SACCO Society recruitment person(s) or agency, please email to info@towersacco.co.ke.

For more information and job application details, see; Tower SACCO Registry Clerk Jobs in Kenya

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