Total Kenya Limited Administrative Assistant Operations / HSEQ Jobs

Total Kenya Limited Administrative Assistant Operations / HSEQ Jobs

Job Description

  • General efficiency and cohesion of functions within the departments.

    Context and environment

  • Diverse departments, split up severally, Head Office and Depots/Sites spread over a wide geographical area.

    Candidate profile

  • Secretarial & Administrative& skills,

  • Office management.

  • Planning & organization skills.

  • I.T. Skills

  • Good interpersonal and communication skills.

    Additional Information

  • The above-mentioned vacancy has arisen within the Operations/HSEQ Department. Reporting to the Operations/HSEQ Managers, the incumbent shall be responsible for the following: -

  • Operations/HSEQ Managers diary: Coordination of Operations/HSEQ Manager’s diary and his office functions.

  • Travel & Accommodation: In liaison with HR & Administration, coordinate travel & accommodation for the departmental staff, as well as Delegates on Mission to the affiliate. Ensure that the payments for the same are processed on time.

  • Leave & Organogram Management: Draw the Departmental Leave Plans and ensure implementation. Keep the organograms updated.

  • Depots Coordination: Coordinate depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.

    General secretarial duties:

  • Manage entire chain of documents movement to include digital archiving.

  • Housekeeping for the departments.

  • Other: Follow-up on ongoing programs e.g. Share Capital / Online trainings / Surveys etc.. to ensure timely completion and possible 100% rate participation.

  • HSEQ: Observe safety and security as prescribed by HSEQ guidelines.

  • Any other duties commensurate with this role.

    How to Apply

  • For more information and job application details, see; Total Kenya Limited Administrative Assistant Operations / HSEQ Jobs

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