Total Kenya Limited Administrative Assistant Operations / HSEQ Jobs

Job Description

General efficiency and cohesion of functions within the departments.

Context and environment

Diverse departments, split up severally, Head Office and Depots/Sites spread over a wide geographical area.

Candidate profile

Secretarial & Administrative& skills,

Office management.

Planning & organization skills.

I.T. Skills

Good interpersonal and communication skills.

Additional Information

The above-mentioned vacancy has arisen within the Operations/HSEQ Department. Reporting to the Operations/HSEQ Managers, the incumbent shall be responsible for the following: -

Operations/HSEQ Managers diary: Coordination of Operations/HSEQ Manager’s diary and his office functions.

Travel & Accommodation: In liaison with HR & Administration, coordinate travel & accommodation for the departmental staff, as well as Delegates on Mission to the affiliate. Ensure that the payments for the same are processed on time.

Leave & Organogram Management: Draw the Departmental Leave Plans and ensure implementation. Keep the organograms updated.

Depots Coordination: Coordinate depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.

General secretarial duties:

Manage entire chain of documents movement to include digital archiving.

Housekeeping for the departments.

Other: Follow-up on ongoing programs e.g. Share Capital / Online trainings / Surveys etc.. to ensure timely completion and possible 100% rate participation.

HSEQ: Observe safety and security as prescribed by HSEQ guidelines.

Any other duties commensurate with this role.

How to Apply

For more information and job application details, see; Total Kenya Limited Administrative Assistant Operations / HSEQ Jobs

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