TISA Kenya Assistant Human Resources & Administration Officer Jobs

The Institute for Social Accountability (TISA) is a civil society initiative committed towards the achievement of sound policy and good governance in local development in Kenya, to uplift livelihoods of, especially, the poor

and marginalized. TISA has been operational since March 2008 and is a locally registered trust.


TISA has established itself as a leading player in the decentralized governance field and has engaged with relevant state and
non-state actors in the quest to promote effective local governance in Kenya. TISA enjoys a sound reputation and has positively contributed to Kenya’s decentralized sector


The Assistant Human Resources & Administration Officer will assist in all human resource assignments and office
administration.


The Assistant Human Resources & Administration Officer shall be the central person for all Human Resources & Administration related communication for TISA.


He/She will handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.


He/She will play the role of Employee champion by knowing and counseling them as and when required.


Duties and Responsibilities


Recruitment

  • Contribute actively in planning the recruitment cycle and facilitate the entire process.
  • Maintain the personal files of the new recruits.


    On boarding and Induction


  • Ensure compliance with local labor law regulations on all staff matters and review the Human Resource policy to ensure it complies.
  • Responsible for planning and ensuring systematic induction and training for all new employees.
  • Facilitate in training/induction of new employees.


    Attendance and Leave management


  • Ensure that the attendance logs are accurate.
  • Track leave database, eligibility, and closing balances and ensure that staff proceed for their annual leave when due.
  • Provide periodic reports on monthly bases or on demand to the director.


    Performance Management


  • Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
  • Communicate, facilitate and participate in the process of annual appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
  • Ensure that contract renewals or termination are done in a timely manner.

    Data Management & Support

  • Provide support to the Finance and Administration officer on all other Human Resource matters.
  • Maintain the
    Human Resource files
  • Prepare, manage and maintain consultant contracts and job descriptions.

    Administration

  • Oversee the Administration function, ensuring that it meets good practices in office management, asset and inventory management, and procurement standards.
  • Ensure that procurement, logistics and administration standards are met, ensuring that policies and procedures are adhered to.
  • Ensure that health and safety standards are met to ensure staff wellbeing as well mitigate legal implications.

    Values

    In accordance with TISA values, conduct oneself honestly, work diligently and deliver on all outputs within the required time frame as well as, maintain absolute confidentiality on all sensitive matters which come to one’s
    knowledge.


    Educational and Qualities Required


  • Degree or Higher Diploma in Human Resource Management is a MUST
  • Should be registered with Human Resource Body


    Required Competencies


  • Proven experience as a Human Resources assistant, staff assistant or relevant human
    resources/administrative position
  • PC literacy (MS Office, in particular) with good typing speed
  • Excellent, warm, but firm and assertive
  • Hands on experience with an Human Resources Information System (HRIS) or Human resource
    management system (HRMS)
  • Basic knowledge of labor laws
  • Excellent organizational skills and Strong communications skills

    Knowledge Required


  • Minimum 2-3 years of experience in Human Resources & Administration in a busy environment


    How to Apply


  • The applicant to submit a cover letter which will demonstrate the direct relevant experience and a CV of no more than three pages;
  • Send to wanjiru.gikonyo@tisa.or.ke and bilha.nyoike@tisa.or.ke by Friday 10th August 2018.
  • Canvassing will result in immediate disqualification. Only shortlisted candidates will be contacted.
  • Availability – Immediately



    For more information and job application details, see; TISA Kenya Assistant Human Resources & Administration Officer Jobs



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