Think South Africa Operations Officer Jobs in South Africa

Think South Africa Operations Officer Jobs in South Africa

Job Description

Minimum Requirements

  • A Diploma or Degree in Project or Business management or equivalent qualifications

  • 3 years’ experience in managing operations/programs

  • Experience in problem solving, analysis of reports

  • Drivers Licence

  • Clear criminal record


  • Previous experience within a NPO environment

    Programme Operations

  • Coordinate and schedule Programme/Projects meetings and resolve competing commitments.

  • Coordinate travel arrangements for programme staff

  • Ensure all key programme-related meetings/events run smoothly by sending reminders timeously, preparing agendas when required and attending some of the meetings

  • Keep comprehensive records of all such meetings/events and activities in the most appropriate formats for safe storage and easy retrieval.

  • Assist in compiling programme-related reports or follow up with internal and external stakeholders.

  • Ensure conducive venues are booked for all programme-related meetings, training and events and ensure all such programme events/activities and materials are always appropriately branded in line with Funder Rules and Regulations

    Project Operationalisation

  • Provide support to district teams to ensure processes and operations to support the implementation according to approved work plans to set outputs are in place.

  • Operate as a point of contact between the district offices and the Provincial Programme

  • Support office and key personnel on project performance and delivery.

  • Ensure procurement of office and other supplies for the programme offices and support facilities in line with set procurement procedures

  • Compile monthly reports on vehicle status & usage, fuel issued, servicing, etc.

  • Responsible for fleet operation tracking and reporting, including the creation of performance, efficiency, vehicle/equipment maintenance and reports.

  • Ensure that all District Managers understand and procure the licenses and permits needed

  • Reduce downtime due to repairs or lack of routine maintenance

  • Ensure that all log sheets are accurate and submitted

  • Maintain electronic databases inspections and maintenance of fleet management.

  • Monitor and ensure fleet operation in compliance with local rules and regulations.

  • Develop and maintain the project asset list, including quarterly audit

  • Ensure all assets are tagged as per donor requirements

  • Initiate
    and track procurement for the project

  • Facilitate logistics of material/equipment from head office to District offices

  • Provide support to the District teams to ensure office security and maintenance to ensure a safe working environment

  • Identify bottlenecks and operational solutions to operational obstacles

  • Review operational policies and advise on policies and SOPS that will ensure accountability and speed of implementation of the programme

    Governance, Reportingand Self-Management

  • Record keeping of all reports and essential information

  • Compliance with all relevant legislation relating to the project

  • Managed compliance with the relevant laws and related frameworks and ensured adherence to best practices and standards of the project

  • Ensure THINK vision, mission and values are reflected in all job outcomes

  • Comply with all THINK rules and regulations and policies and procedures

  • Be passionate about making the difference and add value to THINK

  • Perform other duties as required

    How to Apply

    Applications are invited from suitably qualified candidates for appointment soonest.

    Only shortlisted candidates will be contacted.

    Please consider your application unsuccessful if you have not been contacted within four weeks of the closing date.

    THINK reserves the right in special circumstances to accept late applications or to extend the above date in order to facilitate further searches. Furthermore, THINK reserves the right not to make an appointment.

    Internal applicants will get preference for shortlisting. THINK is unable to provide relocation assistance.

    For more information and job application details, see: Think South Africa Operations Officer Jobs in South Africa

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