The Maa Trust Human Resources and Administration Assistant Jobs in Kenya

The Maa Trust Human Resources and Administration Assistant Jobs in Kenya; To support The Maa Trust in achieving its vision, mission and goal by developing and implementing effective human resources and administration strategies and best practices that enhance employee engagement, foster a positive organizational culture, ensure legal compliance, manage talent, and drive organizational development and performance.
Key roles and responsibilities:

HR Administration and Records Management

Maintain up-to-date and organized employee files (physical and digital) in line with policy and legal requirements.

Support recruitment processes by posting adverts, scheduling interviews, contacting candidates, and preparing recruitment documentation. c) Assist with onboarding and induction processes for new employees, including document collection and orientation coordination.

Update staff records on HR systems , including leave, attendance, and personal information.

Track and record staff leave requests, balances, and generate periodic leave reports.

Support in performance management documentation, scheduling appraisals, and maintaining related records.

Prepare HR correspondences, such as contracts, confirmation letters, and notices under supervision. Employee Relations and Culture

Assist in organizing trainings, work shops,team-building activities, and other events to strengthen work place relationships.

Offer guidance on handling sensitive information and resolving issues related to data privacy or record management.

Assist in effectively planning, executing and coordinating key employee relations roles including;

contract management, staff welfare, leave management, grievances and work-related conflicts, disciplinary processes and separation process

Assist in developing and executing initiatives to foster a positive and inclusive organizational culture.

Ensure compliance with organizational policies, labor laws and health and safety regulations for workersasrequiredby OSHA.

Assist with minute-taking and documentation for staff meetings and HR-related discussions.

Record and

track staff complaints or grievances as directed by HRM, ensuring confidentiality and documentation.

Support the administration of staff benefits, including medical insurance records and claims tracking.

Follow up on statutory compliance documentation and ensure updated records are maintained.

Administrative Support

Manage office supplies inventory and coordinate reorders as needed.

Organize and maintain administrative files and office documentation.

Assist in renewal of legal certificates (OSHA, fire, health and safety, first aid, food handling) and medical cover for employees.

Provide logistical support for internal and external meetings, training, and staff travel.

Support the coordination of EXCO, SMT, and Board documentation under the supervision of the HRM.

Job Competencies (Knowledge, Experience, and Attributes / Skills).

A Bachelor's Degree in Human Resource Management

At least 2 years of relevant experience in a human resources or administrative support role.

Experience with HR software or systems is an added benefit.

Strong administrative and organizational skills

IHRM membership

How to Apply

To apply, submit your CV (max 2 pages) and a 1-page cover letter explaining your interest and relevant skills to recruitment@themaatrust.org with the subject: Application-Your Name"

For more information and job application details, see;

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