The Lutheran World Federation, Department for World Service Secretary/Cashier Jobs in Ethiopia

The Lutheran World Federation, Department for World Service Secretary/Cashier Jobs in Ethiopia

Job Id: 218112

Category: Admin, Secretarial and Clerical Location: Babile, East Hararghe Zone, Oromia Career Level: Mid Level ( 2+ - 5 years experience)

Job Description

The Lutheran World Federation Word Service Ethiopia (LWF/WS Ethiopia) is a registered foreign charity which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia.

LWF is currently looking for a highly motivated and competent professional to fill in the following post Secretary/Cashier.

Key Responsibilities:

She/he shall:

  • Receive all incoming telephone calls, and direct them to the appropriate person;
  • Welcome and direct all guest(s) to the person concerned with their affaires, having previously informed that person for the arrival of the guest(s);
  • Handle all messages – incoming and outgoing;
  • Be informed and knowledgeable at all times of the whereabouts of all projects staff;
  • Maintain a registration book for all incoming correspondences and publications, sign for them, file – code them, and distribute them to the persons/offices concerned;
  • Maintain a registration book for all outgoing correspondence and ensure its timely dispatch;
  • Handle all filling of all project’s documents in good order and safely;
  • Type correspondences, reports, transmit and receive tele-fax, send and receive e-mail documents;
  • Make photocopies as required, and keep a record of all copies made together with the initials of the receiver of copied;
  • See to the general cleanliness and orderliness of the project office and compound;
  • Maintain petty cash book according to LWF procedures.
  • Prepare for approval checks payment, orders and related documents.
  • Effect payments
    after ensuring that all requests are approved by the authorized persons and are supported by valid documents such as purchase requisitions, purchase order, proforma invoices and goods receiving notes etc.
  • Handover documents for processing to the Accountant after payment is effected.
  • Reconcile cash balance every day.
  • Ensure that all personal advance & working/travel advances are settled within the month.
  • Ensure that income tax, house and/or office rents are paid to the concerned bodies without delay.
  • Travel to bank to handle financial operations such as fund transfer as required.
  • Make sure that cash, checks LWF numbered vouchers, fuel cash coupons and other valuable items of LWF are kept properly and safe.

    Accountable to :

    Emergency Response Project Team Leader

    Duration of Employment :

    Until 31 December 2019 with high possibility of extension

    Project :

    Gender Responsive Humanitarian Assistance Project

    Duty Station :

    Babile, East Hararghe Zone, Oromia Region

    Job Requirements


  • Diploma in Secretarial Science & Office Management or in Accounting with minimum of three years relevant work experience.

    Additional requirement:

  • Computer literate,
  • Relevant on job trainings are advantageous

    How to Apply

    Interested candidates who meet the above requirement can send ONLY detailed C.V and application letter through Ethiojobs.

    LWF World Service Ethiopia is an equal opportunity employer. LWF World Service Ethiopia considers all applicants based on merit regardless of sex, color, religion, ethnicity, age, marital status or disability except for affirmative action to bring gender equity.

    Only short-listed applicants will be contacted.

    Female applicants are greatly encouraged to apply

    NGO Experience is advantageous

    The Lutheran World Federation, Department for World Service Secretary/Cashier Jobs in Ethiopia

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