The Estée Lauder Companies Inc.Senior Payroll Analyst Jobs in South Africa

The Estée Lauder Companies Inc.Senior Payroll Analyst Jobs in South Africa

Purpose of the Role

  • Oversee the interface between in-country payroll, One Source, ADP and the 3rd party vendor

  • Maintain and manage the relationship with SARS and remain updated regarding the relevant legislation and audit requirements

  • Ensure that the relevant payroll related processes are executed timeously

  • Ensure that audit requirements are managed professionally and that documents are submitted timeously

  • Manage processes in line with relevant legislation and policies and procedures

    Key Responsibilities

  • Maintain good relationships and communication with Brands and Retailers to ensure smooth and effective payroll administration

  • Oversee the collation of monthly Executive payroll processed by ADP

  • Ensure the processing of payroll by capturing documents and ensuring that lawful and accurate deductions and earnings are made to employees through ADP

  • Ensure the processing of new appointments and terminations in accordance with standard operating procedures to ensure that all transactions are up to date before the close of payroll

  • Fund FIRHTS to make sure employees gets paid and process payments

  • Ensure Control Accounts reconcile with General Ledger.

  • File all processed records in accordance with the standard operating procedures

  • Assisting auditors with the necessary documentation

  • Assuring that employees payslip are correct. (Leave balances, PAYE, benefits)

  • All legislative submission needs to be completed (SARS and COID)

  • Assisting the HRBP on analyzing data for projects

  • Assisting with employee experience from start to end

  • Assisting with Dummy Payslip (getting correct values)

  • Doing calculations for retrenchments, and assisting with calculations to get sign off

  • Assisting the HRBP’s with solutioning for Payroll problems

  • Fully responsible for all employee benefits and the management of KHUSA

  • Non-Indirect Procurement Activities (petrol cards and company credit cards)

    Month End tasks:

  • Reconcile Permanent and Fixed Term payrolls

  • Reconcile all statutory payments i.e. PAYE, Skills and UIF

  • Reconcile all third parties i.e. Medical Aid, Provident Fund, Union, Alex Home Loan and garnish orders

  • Final Payroll Sign Off with Pay Services

  • Make payments for nett salaries and all third parties

  • Audit Requirements internal and external

  • Manual JNL and Payment reconciliations (11 JNL to complete)

  • Leave Reconciliation

  • Checking that all payroll input is submitted on time

  • Staff deductions per month

  • Provident fund submissions (for terminated employees)

  • Get Tax Directives for
    Pay Services

  • Assisting Finance on all payroll related queries

    Quarterly and Annual tasks:

  • Prepare and complete annual Workman’s Compensation return

  • Prepare and reconcile annual IRP5’s for all payroll companies i.e. Permanent, Fixed Term, Casual and Commission payroll

  • Liaise with Brands and Retailers regarding accuracy of all relevant data received

  • Liaise with Management regarding any changes for PAYE, UIF, Skills etc. that will influence Budget Lines and employees take home pay

  • Overall accountability for the functionality of payroll processes

  • Assisting with budget on yearly basis

  • Make sure tax percentages is correct for shares

  • Doing Tax Directives for share holders

  • Assisting POS HRBP with bonusses for September payments

  • Leave encashments checks – will have to assist Pay Services

  • Checking IRP5 files for Pay Services and ADP

  • Responsible to assist auditors for all information they request (making sure on a monthly basis that all recons and workings are saved and correct)

    Qualifications Requirements and Experience

  • Relevant HR/Payroll qualification

  • Knowledge and understanding of the payroll system and legislation changes

  • Payroll System proficiency

  • Budget knowledge

  • Financial literacy

  • Computer literacy – MS Word, Excel and Outlook

  • SARS system knowledge and understating

  • Working knowledge of the BCEA

    Key Personal Characteristics

  • Maintain high level of confidentiality

  • Anticipates, recognises and meets customer’s needs.

  • Displays proactivity and persistence.

  • Works with others towards shared goals- collaborates and shares information.

  • Nurtures instrumental relationships

  • Presents themselves with confidence

  • Handles difficult and tense situations with diplomacy and tact;

  • Communicates effectively with a variety of audiences

  • Maintains integrity and takes responsibility for personal performance.

  • Persistent with a high level of energy and enthusiasm

  • Detail orientated

  • Deadline orientated

    How to Apply

    For more information and job application details, see; The Estée Lauder Companies Inc.Senior Payroll Analyst Jobs in South Africa

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