The African Union Senior Procurement & Travel Officer Jobs in Nigeria

The African Union Senior Procurement & Travel Officer Jobs in Nigeria

Purpose of Job

To be responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality as well as to coordinate all travel related functions of the APRM.

Main Functions

Provides technical and intellectual support in the management of various elements related to the area of expertise

Identifies best practices and monitors effectiveness of the Office’s support to APRM

Assists in the development of the strategies and business continuity plan and contributes to their implementation

Contributes to development of guidelines, policies and manuals that can guide programmes, system improvement initiatives and overall decision making by higher management in the respective area of expertise.

Provides support to the implementation of initiatives related to area of specialization.

Assists in the organization of thematic networks, make contributions during consultations and meetings

Contributes in development of materials and provide necessary training and support to Organization Units as required.

Provides technical guidance on matters relating to system review and implementation project in area of specialization, as required.

Specific Responsibilities

Supervises staff and all activities of the purchasing and travel related matters

Coordinates the preparation of procurement of goods and services and travel plans

Ensures compliance with the AUs procurement and travel policies, procedures, and guidelines

Reviews, compares and analyses for the procurement of goods and services

Manages vendor data and relations as well as pricing records.

Leads the contract negotiation process in line with the AUs guidelines

Researches and evaluates prospective vendors.

Leads the processes of preparing budgets, cost analyses, and management reports as required

Coordinates with the Finance Section, regarding payment to vendors

Ensures validity of budget allotment and object expenditure codes assigned

Oversees and maintains accurate financial information in consultation with the Finance
Section;

Ensures that the established Invitation to Bid (ITB) system is complied with and that the airline tickets are purchased at the most competitive market prices.

Coordinates with the Travel Agent to obtain and arrange the travelers flight plan, tickets, hotel reservations and travel insurance.

Reviews and approves Purchase Orders before they are shared with vendors.

Arranges logistics for conferences, workshops, and training in line with APRM procedures and policy.

Verifies all travel invoices received from the Travel Agent ensuring compliance with rules and regulations and alerting management in cases of non-conformity.

Performs any other duties

Academic Requirements and Relevant Experience

Master’s Degree Procurement / Supply Chain, Business Management or related field with 7 years progressive work experience in procurement management and administration

of which 3 years should be at supervisory level.

Certification in CIPS will be an added advantage

Working knowledge of SAP is required
Or

Bachelor’s Degree Procurement / Supply Chain, Business Management or a similar field with 10 years progressive work experience in procurement management and administration of which 3 years should be at supervisory level.

Certification in CIPS will be an added advantage

Working knowledge of SAP is required.

Required Skills:

Knowledge of and deep understanding of the procurement standard practices, procedures and technicalities

Ability to interpret and implement procurement policies

Excellent drafting and reporting skills

Good analytical skills

Good Interpersonal

Computer skills:

Good communication skills orally and written

Excellent planning, organizing and coordination skills

Ability to work with a diverse team

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Leadership Competencies:

Strategic Insight

Developing Others

Change Management

Managing Risk

Core Competencies:

Building Relationship

Foster Accountability Culture

Learning Orientation

Communicating with Influence

Functional Competencies:

Conceptual Thinking

Job Knowledge and information sharing

Drive for Results

Continuous Improvement Orientation

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

How to Apply

For more information and job application details, see; The African Union Senior Procurement & Travel Officer Jobs in Nigeria

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