Terre des hommes NGO HR Intern Vacancies in Nairobi, Kenya

Terre des hommes NGO HR Intern Vacancies in Nairobi, Kenya

Terre des hommes (Tdh)
Job title:

  • HR Intern
    Function:
  • Intern
    Categories:
  • Collaboration
    Location:
  • Nairobi
    Reports to (Hierarchically):
  • HR / Admin Officer
    (Functionally):
    Working time in %: 100%
    Length:
  • 3 Months

    Context:

    Terre des hommes (Tdh) launched its activities in Kenya in January 2011. Tdh provides support to children in Dadaab refugee camp and in Korogocho slums.

    Tdh also implements WASH, Child Protection, health and nutrition projects in Garissa County.

    General description of the position: With the support and under the supervision of the HR officer, responsible for HR & administration, for Tdh intervention in Kenya under the direction of HR officer in collaboration with the Project Managers with guidance from Tdh HQ.

    He or she will conduct his or her duties in respect of the Charter of Terre des hommes and the Tdh Child Safeguarding Policy.

    HR Management

  • Work as liaison between staff and HR Officer and Senior Finance / Admin Officer in order to smooth any problem and maintain a high standard of HR management.
  • Keep track of paid leave/holiday and R&R for the staff based in Nairobi and in the field
    Updated about the local Employment Act and local taxes and contributions
  • Make payments of the local taxes and contribution by the proper deadline
  • Prepare for submission the proper documentation in order to request Visa and Working permit/Special pass, to be submitted by the Logistics Officer
  • Follow up the visa and Working
  • Permit/Special pass process and record the related documentation in the proper Expat folder
  • Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities.

    Recruitment / New Hire Process
  • Participating in recruitment efforts
    Posting Job ads and organizing resumes and job applications
  • Scheduling job interviews and assisting in interview process
  • Collecting employment and tax information
  • Ensuring background and reference checks are completed
  • Preparing new employee files
  • Record Maintenance
  • Maintaining current HR files and databases
  • Performing file audits to ensure that all required employee documentation is collected and maintained.
  • Updating and maintaining employee benefits, employment status, and similar records
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
    Completing termination paperwork
  • Performing payroll / benefit-related reconciliations.

    Reporting

  • Support in the preparation of monthly situation report and admin pack.

    Other:

  • Undertake all other duties that may be determined by the HR
    / Admin Officerand/or Snr Finance / Admin officer
  • Abuse Prevention Policy – Operational Risk Management Commit to respect Tdh Risk
  • Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy Commit to ensure the best implementation possible of the Tdh Risk Management Policies
  • Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

    Competencies:
  • Diploma in Human Resources, or a related field from an accredited academic institution with two years of relevant professional experience.

    Skills:
  • Proven experience as HR Asst, Staff assistant or relevant human resources / administrative position
  • Good computer skills.
  • Professional experience in a busy administrative and finance office/environment
  • Previous experience with UN, International Agencies, or NGO’s an advantage;
  • Demonstrated ability to maintain integrity in performing responsibilities assigned;
  • Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision;
  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.

    Languages:
  • Fluent in English and Swahili

    How to Apply

    Application Modalities:

  • Only candidates that fit the requirements above are invited to submit a covering letter, CV, references, and copies of academic and professional certificates (if requirements are not met or application is incomplete, the application will not be considered).
  • The Application should be emailed tdhkenyarecruitment@gmail.com.
  • Kindly indicate the position on the subject line of the e-mail – only applications which will have complied with this request will be shortlisted.
  • Kindly note only applications sent to this email address will be considered.
  • Closing date for the application of this position is 11th February, 2019
  • Only shortlisted candidates will be contacted for a written test and oral interview
  • Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.
  • Tdh is an equal opportunity employer.

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