Technoserve Consultancy Services in Providing Technical Support on Power Audit at a Milling Plant

Technoserve Consultancy Services in Providing Technical Support on Power Audit at a Milling Plant


Request for Proposal (RFP)

Request for Proposal for the Provision of Consultancy Services in Providing Technical Support on Power Audit at a Milling Plant


Technoserve ( and Partners in Food Solutions (PFS) ( are implementing the “Strengthening African Processors of Fortified Foods” (SAPFF) Program in Nigeria, Kenya and Tanzania with funding from the Bill and Melinda Gates Foundation.

The program aims to support processors of fortified foods to increase the availability of adequately fortified foods by assisting them to resolve production and business related challenges that may limit their capacity to escalate this production.

In Kenya, the program is supporting wheat flour and maize flour millers through the provision of customized technical support, organizing sector wide trainings and CEO Forums, among other sectoral support interventions.

The technical support is provided through the use of volunteers who are employees (with extensive experience and expertise in different fields) of companies within the PFS Consortium, local consultants or a combination of the two.

It is envisaged that, resolving production, compliance or business related challenges will greatly improve the capacity of processors to produce safe, quality and adequately fortified products thereby increasing their competitiveness and market share.

The Challenge

Our client is a mid-sized milling company with a production capacity of 150MT/day. Milling operations started in 2016 and the firm has since been growing by increasing its visibility in the market and expanding its share within the maize milling sector.

As part of the growth and expansion strategy, the firm seeks to lower its production and other associated costs. An analysis of these costs showed an operation of about 30% above the average production cost across the sector, a big proportion of this cost is attributable to power/electricity costs.

In Kenya, electric power is not in constant supply: During maintenance of the supply infrastructure or in periods of shortage, the power is rationed affecting production. During power surge voltage fluctuations to an extent damage sensitive milling parts that may require a more regulated power supply.

Currently, the firm does not have a back-up generator or an alternative source of power to keep operations running once the electric power from the main grid is off. Before installing alternative sources of power the firm would like to ensure efficient use of the existing power supply within the entire Plant.

As part of the customized technical support, SAPFF seeks to hire a consultant (individual /firm) to work with PFS volunteer to support the power audit project.

Objective of the Project:

To conduct a power audit in the maize milling plant and provide recommendations on efficient use of the available power supply. (electric/solar /diesel)

Aim of the Assignment:

To technically support implementation of the Power audit Project at the milling plant in the next 2 months.

Tasks of the Consultant

The consultant will work with PFS Volunteers to identify key power drivers; define key performance indicators to measure and monitor the power trends; and recommend appropriate measures for optimal power utilization within the maize milling plant by performing the following specific tasks:

  • Map out the general use of power and the connectivity system through-out the maize milling Plant.
  • Using the audit tool agreed upon with the PFS volunteers, conduct an audit of power usage in the Plant.
  • Accurately measure, collect, compile and share all the necessary power data and information as requested.
  • Continuously support the Project by ensuring the client is actively engaged and information regarding this process is timely and accurately provided to PFS
  • Map out an implementation plan for the recommendations provided and guide the client implement in order to achieve Project objectives.
  • Period of Engagement and Deliverables
  • The consultancy will commence from 15th October, 2018 to 15th December, 2018.

    However, the level of effort required will be 20 man days, to be utilized as given below with the associated deliverables expected.

    Submissions should include;

  • Profile – Lead Consultant and Organization Project Resource Persons
  • Briefs on similar or related assignments carried out in the past

    Financial Proposal

  • Detailed costing in Kenya shillings with applicable Tax/Charges clearly
  • Provide requested payment terms and conditions.

    Terms and Conditions

  • The Request for Proposal is not and shall not be considered an offer by TechnoServe.
    All responses must be received on or before the date and time indicated on the RFP. All late responses will be rejected.
  • All unresponsive responses will be rejected.
  • All proposals will be considered binding offers.
  • Prices proposed must be valid for entire period provided by respondent.
  • All awards will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
  • TNS reserves the right to accept or reject any proposal or cancel the solicitation process at any time, and shall have no liability to the proposing organizations submitting proposals for such rejection or cancellation of the request for proposals.
  • TNS reserves the right to accept all or part of the proposal when award is provided.
  • All information provided by TNS in this RFP is offered in good faith. Individual items are subject to change at any time, and all bidders will be provided with notification of any changes.
  • TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  • TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
  • The bidders are solely obligated to pay for any costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response.
  • All responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the response and supporting documentation, which have been clearly marked confidential by the bidder.

    Form / Content of Response

  • All proposals shall;
  • Be in the English language.
  • Contain detailed cost in Kenya shillings with applicable Tax/Charges clearly identified.
  • Provide requested payment terms and conditions.
  • Include a contact name, email address, and telephone number to facilitate communication between TNS and the submitting organization.

    Criteria for Selection

  • The evaluation of each response to this RFP will be based on the requirements set out in the solicitation and any addenda thereto.
  • At the sole discretion of TNS, the top proposals may be selected for follow-up questions or to provide an oral presentation.
  • The following weighting and points will be assigned to the proposal for evaluation purposes:

    Category Component Weight

  • Experience of the Individual or firm:
  • Experience of the firm in undertaking similar assignments and tasks – 20marks
  • The CV’s of proposed team: The Experience of individuals proposed to undertake this assignment and how best suited they are for the task – 20 marks
  • Suggested Approach, Methodology and work plan: Does the suggested approach meet the expectations of the project and fit within timescales? Does the suggested Work plans have clear deliverables and does the facilitation techniques for the methodology fit with expectations – 30 marks
  • Total Points Available for Technical – (70 marks)
  • Quotation Price and Cost – (30 marks)
  • Grand Total – (100 marks)

    Pricing (30 marks)

  • The lowest price costs submitted will be allocated 30 marks.
  • All other bids will be awarded marks to the following formula: 30 x (Pm/P)
  • Where: Pm = the lowest tendered offer
    P = the specific supplier offer under consideration
  • Technoserve reserves the right to award the contract to the organization whose proposal is deemed to be in the best interest of TNS and the Donor.

    The Organization with the winning proposal will be notified in writing. Those who were not selected may or may not be notified, at the sole discretion of TNS.

    How to apply

  • Responses to the RFP should be addressed to to be received no later than 2nd October 2018 at mid-night.

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