Technoserve Admin Intern Jobs in Ethiopia
Technoserve Admin Intern Jobs in Ethiopia
The Admin Intern is to:Maintain and operate quality and efficient communication services through handling incoming outgoing calls, mails and fax correspondences.
Assist team members in briefing administrative rules and regulations pertaining to interpretation and submission of various admin forms i.e. expense reports, timesheets, travel advance, etc.
Receive guests and visitors, provide assistance and appropriate information and/or facilitate their visit as per schedule provided.
Scheduling Appointment/meetings between directors, staff or other parties
Provide support in photocopying, duplicating and binding materials and other correspondence and documents to Addis staff
Assist staff mobile card distribution for Addis based staff on monthly basis as per their monthly allowance entitlement.
Send and receive mails, parcels for official business through DHL, Post Office or hand-carried by staff, or visitors. and check the payment such services obtained
Assist the Administrative Officer in coordinate travel arrangements like flight booking, hotel booking and reservations for meeting rooms, internal and external in accordance with the TechnoServe travel policy.
Collect and up-date all information/emergency file related to the office list of interlocutors
Give support for the setting up of the filling system and the archiving process
Maintaining accurate and up to date contact lists of staff and clients using Excel sheet and announce for all staff if there is a change
Assist prepare payment requests related with travel, hotel and others and provide the necessary charging codes (fund codes, responsibility centers, and geographic codes) to finance.
Assist agreements signed with service providers are up-to-date, readable and chronologically ordered (like systematically arranged for ease of access).
Keep record of all Ethiopia offices with proper addresses and locations (like town, woreda, house number, the house owner name, TNS representative (lead) name and so on).
Assist staffs in providing secretarial services in case of emergency needs.
Maintain enough stock of sanitary materials and refreshments (coffee and tea) in consultation with the Administrative Officer.
Maintaining petty cash
Ensure the petty cash balance is always up-to-date and ready for surprise count as well as month end count.
Ensure petty cash payments are authorized by authorized/designated individuals before making any
payments.
Make sure payments from petty cash are paid for only items allowable to be handled from the fund.
Prepare petty cash summary report petty cash replenishment is deemed necessary and submit the request with respective cash count form to finance for review and approval.
Store keeping
Review and receive items based on purchase orders, purchase requests and invoices
Acknowledge items physically received matches with those requested and ordered
Always inspect items for their quality and for any tangible damages and liaise with the relevant personnel for any irregularities
Ensure purchases are made from the vendor orders were placed by verifying the name of the supplier in the invoices, receipts and so on.
Note items that are missing or in bad condition and communicate to the Administrative Officer
Issue all items from the store after checking their proper authorization
Update bin cards and work out the balance after each receipt and issuance of items
Up on issuance, register all fixed assets are recorded in fixed asset register book with the relevant custodian name, location of the assets, specifications and so on
Ensure fixed assets have an assigned tag number affixed to it before the person takes it from admin
Ensure fixed asset movements between individuals are up-to-date in the fixed assets register book and proper documentations filed
Update the register after every issuance, disposal, transfer or receipts of all fixed assets
Verify and confirm from the store records that a leaving staff has submitted all fixed assets under his/her custody before clearance is issued by the organization
Handle other assignments as required
Job Requirements
Bachelor’s degree in business administration or related field with zero-year experience
Understanding of relevant legislation, policies and procedures
High level of organization and efficiency
Clear and concise communication skills
Computer skills (emails, scanning, word processing and accounting)
Ability to manage multiple tasks at once for different individuals in the office
Results focused and aware of the different challenges faced by individuals
Culturally aware and able to speak English and Amharic fluently.
How to Apply
For more information and job application details, see; Technoserve Admin Intern Jobs in Ethiopia
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