Tanzania Health Promotion Administration Officers Jobs in Tanzania

Tanzania Health Promotion Administration Officers Jobs in Tanzania

Overall Job Function

  • The Administration Officers will be responsible to organize, coordinate and supervise administrative activities that facilitate timely and smooth running of the zonal teams. .

    Key Responsibilities:

    • Support the administrative office processes affecting procurement, utilities, internal transport services, stock control and inventory management, reconciliation of vendor accounts.

    • Coordinate meetings, agendas, materials, minutes, and follow-up activities with key Project partners.

    • Organizing the coordination of events, site visits, workshops, and conferences.

    • Booking and arranging travel, transport and accommodation for the team.

    • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

    • liaising with staff, suppliers and clients.

    • Resolve administrative problems for the project.

    • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

    • Screening phone calls and routing callers to the appropriate party.

    • Maintain front desk procedures including contact information, directions and frequently requested company information.

    • In collaboration with Program Staffs compile list of participants, write invitation letters and ensure its receipts and confirmation of attendance.

    • Liaise with the Finance team to ensure that people in the trainings and meeting are paid on time.

    • Preparing administration and program purchase requisitions, necessary Advance requests, Petty cash etc.

    • Work hand in hand with the field team to ensure that their travel authorization is done on time
    and they are paid on time.

    • Contribute to team effort by accomplishing related results as needed.

    • Carry out any other duties as assigned by supervisor.

    Qualifications, Experience & Skills Required

    • Bachelor Degree or equivalent in Public Administration, Business Administration, or related subjects from a recognized College/University.

    • Minimum three years office administrative support experience is preferred. Experience working for a health-related NGO will be an added advantage.

    • Good computer skills particularly use of power point and word processing.

    • Excellent organizational skills including the ability to multitask, prioritize and work efficiently.

    • Be of high integrity and able to maintain confidentiality.

    • Proven record to work under minimum supervision and meet deadlines.

    • Self –motivation and good office management attributes.

    • Reading, written, and verbal fluency in English and Kiswahili.

    • Ability to work under pressure and timely meet deadlines.

    How to Apply

  • Interested applicants should send their application cover letter one page maximum and CV four pages maximum to

  • ( hr.thps@gmail.com ) by 31st July, 2020 with a subject line of ‘USAID Uhuru TB & FP LON Facility Solutions Activity - Position’ e.g. USAID Uhuru TB & FP LON Facility Solutions Activity – Zonal Project Manager. Only shortlisted applicants will be contacted. Please do not attach any certificates when submitting online.

  • THPS is an equal opportunity employer; women, people living with HIV/AIDS and people living with disability are encouraged to apply

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