Talent Solutions Management - Office Manager - Jobs in Kenya

Talent Solutions Management - Office Manager - Jobs in Kenya

Job Location:
  • Kirigiti – Kiambu

    Brief Description:

    The Office Manager maintains the Organization’s Secretarial office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and order of supplies; assigning and monitoring clerical functions as well as supervising office staff.

    Key Responsibilities:

  • Overall administration of the office to ensure that office facilities are adequately and efficiently utilized and maintained to support Company activities
  • Ensure that travel bookings; accommodation; conferences; trainings are done within policy and that proper procedures are followed;
  • Ensure prudent financial reporting and share reports periodically
  • Maintain an inventory of all Association assets;
  • Manage and supervise Office staff; ensure orientation and capacity building;
  • Assist in preparation of payroll; administration of the staff medical insurance, staff leave management and annual performance management;
  • Manage the procurement process and ensure that consumables are replenished and sales coordinated in tandem with proper record keeping;
  • Ensure the functioning and management of the reception; kitchen facilities and maintenance of general office cleanliness.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Review the financial documents and reports prepared by the Office Administrator;
  • Handling inquiries from members and clients as directed by the Association Committed
  • Communications as directed and sending of mail to members in a timely manner. Oversee the
  • Association Website Message Board in consultation with the Committee; create social media page and update
    Instagram, Facebook and Snapchat periodically as agreed;
  • Any other duties as may be assigned

    Basic Requirements
  • Business degree and professional certification in relevant field
  • Holder of CPA OR ACCA is preferred.
  • 2-3 years relevant working experience especially in busy office
  • Excellent computer skills in Ms Office and Social media
  • Accounting knowledge is a distinct advantage
  • Strong organization and communication skills
  • Ability to work well with people at all levels
  • Excellent interpersonal skills and the ability to relate to people of different nationalities and backgrounds.
  • Ability to work independently and ensure confidentiality. Good time management skills
  • Capacity to supervise other; prioritise and delegate tasks
    charismatic and well-presented at all times
  • Highly organized and able to work with minimum supervision

    How to Apply
  • If the above profile describes you, this could be the big opportunity you have been looking for.
  • Please send a CV and cover letter outlining your availability and salary expectations to careers@talentsolutionsmanagement.co.ke before 31st May, 2019.
  • For more information and job application details, see; Talent Solutions Management - Office Manager - Jobs in Kenya

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