Summit Recruitment & Search Executive coordinator – Jobs in Nairobi - Kenya

Summit Recruitment & Search Executive coordinator – Jobs in Nairobi - Kenya

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.

Our client, an NGO established in 2007, is committed to working towards fostering a sustainable future for people and nature, partnering with indigenous communities across 55 million acres on the continent.

Their mission is to protect the lands and waters upon which all life on earth depends. The NGO are seeking to recruit an Executive Coordinator to the Regional Managing Director for the Africa Region.

The successful candidate will work in close cooperation with senior managers, staff, trustees, board of directors, and donors, as well as vendors and business relations. They will manage diverse tasks, analyse situations, evaluate alternatives, project outcomes, and implement solutions to improve effectiveness.

Key Requirements:

  • Develop and implement new initiatives that will ensure department and organisation-wide goals and strategies are achieved.

  • Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance – decisions may bind the organisation financially or legally.

  • Effectively coordinate the office of RMD and other internal and external stakeholders, Africa Development team, external affairs, and other fundraising teams across the organization on meetings, proposals, and other business.

  • Manage the RMD weekly, monthly, quarterly, and annual calendar.

  • Support Africa Leadership Team weekly calls, including agenda development and follow-up.

  • Facilitate project and strategy reviews in close cooperation with the RMD and the Africa Director of Conservation.

  • Coordinate with the conservancy staff, Africa Leadership Team on key workstreams that involve the Africa Region RMD.

  • Provide support for new staff interviews for key positions under RMD office.

  • Ensure the RMD’s travel schedule is known to key individuals identified by the RMD.

  • Maintain accountability for strategic goals related to functional area.

  • Assist RMD with
    expense reporting and Deltek management.

  • Assist with the development of and work within a budget; negotiate and contract with vendors.

  • Maintain confidentiality of frequently sensitive and emotionally charged information.

  • Manage and implement multiple projects initiated by RMD, including managing budget, setting deadlines, and ensuring accountability.

  • Travel occasionally, working long and flexible hours, as needed.

  • Work is diversified and may not always fall under established practices and guidelines.

  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.


  • Bachelor’s degree with 5 years related experience, including 2 years providing direct administrative support to a senior manager.

  • Ability to manage information, track complex processes, and deliver within the desired timeframe.

  • Knowledge of managing a senior executive’s calendar, scheduling, and preparing for meetings.

  • Knowledge of acting as an executive’s gatekeeper and able to work under pressure

  • Excellent oral and written skills with the ability to learn quickly.

  • Administrative skills: travel management, expense, and process reporting.

  • Experience with current technology in relevant field.

  • Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff across multiple geographies and time zones.

  • Multi-lingual skills and cross-cultural experiences are an added advantage.

  • Advanced knowledge in current and evolving technology utilised by program.

  • Strong organisation, planning, and problem-solving skills.

  • Successful experience implementing strategic program goals.

    How to Apply

    For more information and job application details, see; Summit Recruitment & Search Executive coordinator – Jobs in Nairobi - Kenya

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