Strategic Initiative for Women in the Horn of Africa Human Resource and Procurement Assistant Jobs in Uganda

Strategic Initiative for Women in the Horn of Africa Human Resource and Procurement Assistant Jobs in Uganda

  • Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda and South Sudan.

  • On behalf of our client we are looking for a competent, skilled and experienced Human Resource and Procurement Assistant with demonstrated experience in the field of administration, commitment to women’s rights and gender equality is essential, as is a strong sense of initiative, ability to learn rapidly, and flexibility in times of increased workload, deadlines, etc.

    Job Summary

  • The Human Resource and Procurement Assistant will work in close conjunction with the Administrator, the Human Resource Manager, and Finance team for the period stated to support Human Resource duties as well as some Administrative and Procurement tasks.

    Tasks and Responsibilities:

    Human Resources management services:

  • Supports in preparation of Terms of References for job openings or consultancies, and prepare and place job announcements;

  • Pre-screens candidates against Terms of Reference; long-listing, organizing interview and selection processes; undertaking reference checks; communication with all candidates, maintain all related files.

  • Support in preparation of staff contracts; ensure all staff contracts are up to date;

  • Support and oversee all recruitment and contracts with consultants for projects;

  • Maintain and ensure all personnel files are up to date with all required information, leave and attendance records, personal information, evaluations and disciplinary proceedings.

  • Oversee and manage all staff complaints and/or disciplinary issues;

  • Assist newly recruited staff upon arrival and conduct introductory training, briefs on SIHA rules and procedures;

  • Maintain attendance records;

  • Organize the mid-year and annual Results and Competency Assessments (Evaluations) of staff;

  • Handle, in a timely manner, contracts’ extension or termination procedures.

    Procurement services:

  • Ensures full compliance of procurement activities with SIHA rules, regulations, policies and strategies; implementation of the effective internal control;

  • Organize procurement processes according to Standard Operating
    Procedures including receipt of quotations, their evaluation, negotiation of certain conditions of contracts in full compliance with SIHA rules and regulations;

  • Implement internal control system which ensure that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;

    Administration/logistics services:

  • Facilitate procurement of goods and services including day-to-day procurement and maintenance of office furniture, IT equipment, telephone/communications and other equipment and supplies.

  • Assist in organizing SIHA meetings and workshops in and outside the office; and taking of minutes;

  • Maintain inventory of office property including fixed assets, equipment, furniture, office supplies etc.

    Education and Qualifications

  • Strong academic background in the fields of human resources and management and/or public administration.

  • Three to five years’ experience in human resources and administration;

  • Solid understanding of labour laws and other relevant legal frameworks.

  • Good communication and writing skills;

  • Excellent command of English;

  • Proven organizational skills, including the ability to manage priorities, work under pressure and meet tight deadlines;

  • Strong sense of initiative and ability to work independently;

  • Willingness to work extra hours when workloads are at peak.

  • Knowledge of office management systems and procedures;

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Strong organizational and planning skills

  • Proficient in MS Office

    How to Apply

  • For more information and job application details, see; Strategic Initiative for Women in the Horn of Africa Human Resource and Procurement Assistant Jobs in Uganda

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