Straight Talk Foundation Administration Officer Front Office Jobs in Uganda

Straight Talk Foundation Administration Officer Front Office Jobs in Uganda

Job Purpose:

The holder of the position will be responsible for providing professional, efficient and effective reception services for the head office; handle bookings and confirmations for air travels, functions and hotel reservations in line with Straight Talk Foundation policy and procedures.

Key Responsibilities:

  • Offer secretarial services support and take minutes for Monday Morning Meetings and circulate to all staff as required.
  • Receive and record all incoming correspondence, redirecting as appropriate to the respective offices.
  • Inform the Mass Media Manager when any publications are received and assume responsibility for ensuring they are forwarded appropriately.
  • Receive and download e-mails coming into the central Straight Talk Foundation address and route as appropriate for follow-up action.
  • Handle all bills for payments to include security, telephone, garbage collection, water, electricity and Newspapers, among others.
  • Maintain the bookings diary for the conference rooms and make timely bookings as required for
    internal refreshment provision and/or outside catering for functions in the conference rooms where necessary.
  • Manage the reception of visitors to the Head Office.
  • Manage the switchboard and attend to incoming and outgoing telephone calls, directing calls as
    required.
  • Make and confirm bookings for workshops, air travel and processing of visas, staff and visitors’ accommodation on receipt of written and authorised requests from the user department.
  • Liaise with the Maintenance Officer to ensure that the reception area is maintained in a clean and tidy state at all times.
  • Liaise with the Mass Media Manager to provide the reception area with suitable reading materials.
  • Ensure that the staff and visitors movement boards are maintained for flow of information.
  • Receive and forward to the respective officers all hand delivered mail at the country office.
  • Any other tasks as advised by your supervisor.

    Academic Background, Experience and Person Specifications:
  • A minimum of a degree in Secretarial Studies, Business Administration, Accounting and Finance, Supply Chain Management or any other relevant discipline.
  • A post graduate qualification in office
    management would be of added advantage.
  • 5 years in an administrative job, of
    which at least one should have been as a Front Desk Officer.
  • Computer literacy and excellent documentation skills are a must.
  • Use of other electronic equipments (fax, internet, scanner, and photocopy) is a must.
  • Highly developed cultural awareness and ability to work well with people from diverse backgrounds and cultures.
  • Excellent planning, coordination and reporting skills, with the ability to organize a substantial
    workload comprised of complex, diverse tasks and responsibilities.
  • Creative and visionary.
  • Ability to intervene with crisis management or troubleshooting as necessary.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
  • Excellent time management and planning skills.

    How to Apply
  • Please refer to the detailed descriptions and the key selection criteria by visiting our website:
    www.straighttalkfoundation.org
  • Please send a copy of your CV with a cover letter (attached as one document) indicating 3 referees, to;
  • The Human Resource & Administration Manager
  • Straight Talk Foundation
  • Plot 4, Acacia Avenue, Kololo,
  • P.O Box 22366
  • Kampala.
  • Candidates can as well apply on line to email: career@straighttalkfoundation.org clearly indicating the
    position applied for in the subject line.
  • Deadline for receiving applications is Friday 19th July, 2019 at
    05:00pm Ugandan Time.
  • Interested applicants are advised to apply at the earliest opportunity.

    Important to note:

  • Straight Talk Foundation is an equal opportunity employer, persons with disabilities and female candidates
    are encouraged to apply.

    Disclaimer:

  • Straight Talk Foundation does not charge any kind of fee at whichever stage of the recruitment process and
    does not act through recruitment agents.
  • For more information and job application details, see; Straight Talk Foundation Administration Officer Front Office Jobs in Uganda

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