State Corporation Records Management Officer Jobs in Kenya

State Corporation Records Management Officer Jobs in Kenya

Description

Our Client is a Statutory Institution whose mandate as a risk minimiser is to provide a deposit insurance scheme for customers of member institutions and to resolve any institution in respect of which the Corporation is appointed receiver or liquidator.

The Corporation enhances incentives for sound risk management and generally promote the stability of the financial system.

Our client is an employer of choice and keen to recruit aggressive individuals to join the premier organization in the capacity of Records Management Officer.

Job Summary

The Record Management Officer shall report to the Assistant Manager, Administration. The incumbent will implement the Corporation’s document management policy, to ensure that all records are properly secured, referenced, stored and available when needed on of security and transport regulations and policies.

Duties and Responsibilities

The essential duties and responsibilities include but not limited to:

  • Interpreting and implementing record management policies
  • Developing and implementing record management systems
  • Overseeing security and confidentiality of files and documents
  • Applying appropriate technology in creation, retrieval, storage, archiving and sharing of documents to enable efficient use by relevant officers.
  • Receiving, scanning and registering all incoming mail and distribute to relevant departments and staff and filing of hard copies in respective files.
  • Ensuring the maintenance of a record of all file movements and ensure that all files requested for from the registry are returned within the set time.
  • Ensuring that all outgoing mail is recorded and dispatched efficiently.
  • Ensuring ease in retrieval of files
    Opening new files as required, maintaining a record of all files and records in use, and ensuring adherence to the records retention policy.
  • Facilitating borrowing and transferring of documents from the Registry to the warehouse
    Postage
    Billing of the institutions

    Minimum Qualifications and Experience
  • At least two (2) years’ relevant work experience in a similar role; and
  • Diploma in Records Management or any business related field
  • Bachelor’s Degree in records management or related field will be an added advantage
  • Working experience in document management systems

    Key Competencies, Knowledge and Personal Attributes
  • Organizational skills
  • Interpersonal skills
  • Professional ethics e.g. confidentiality
  • Proficiency in relevant computer applications
  • Compliance With Chapter Six (6) of the Constitution of Kenya

    Applicants are required to immediately initiate self-clearance (Comply with Chapter 6 of the Constitution of Kenya) from: -

  • Kenya Revenue Authority
  • Ethics and Anti-Corruption Commission
  • Directorate of Criminal Investigations (Certificate of Good Conduct)
  • Higher Education Loans Board
  • A Credit Reference Bureau
  • Attach the Chapter 6 clearance papers to your application or bring them to the interview at Manpower Services (K) Ltd if invited.

    How to Apply
  • Email a copy of your up-to-date CV and cover letter to recruit@manpowerservicesgroup.com
  • Ensure you indicate your current or past monthly salary in your application
  • Do Not apply using the online button.
  • Email your application directly to the email address provided above
  • Only shortlisted candidates shall be contacted
  • Closing Date: 5th April 2019
  • For more information and job application details, see; State Corporation Records Management Officer Jobs in Kenya

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