Solidarités International Administrative Manager Jobs in Nigeria
Solidarités International Administrative Manager Jobs in Nigeria
About the Mission
SI is present in North-East Nigeria since 2016 and is currently has 1 base in Maiduguri SI is operating in in 6 LGAs across Brono State (Maiduguri, Jere, Konduga Monguno, Ngala, and Dikwa), one base in Zamfara SI operating in 3 LGAs in Zamfara (Gusau, Anka and Talata Mafara).
Also, SI has ERT outreach capacities across all BAY States through its emergency component. Currently, SI Nigeria coordination team is based in Maiduguri, while a representation office is set up in Abuja.
Security and humanitarian situation in both Northeast and Northwest as well as epidemic outbreaks, continue to affect millions of lives in those areas. SI is responding to the humanitarian needs of displaced populations and host communities through WASH, Shelter/NFI, FSL and Emergency activities.
Through strategic partnership, SI also promotes integrated approach with health and protection sectors.
The annual budget of the mission was around 7.8 million euros in 2022. The mission has potential for development in Northeast and Northwest.
The mission is fully staffed with 17 international and197 national personals with a wide range of profiles. The position is based in Maiduguri, with potential movements to the NE sub-bases and/or the locations where SI response is being implemented, depending on the security assessment.About the JobGeneral objectives
The Admin Manager will implement and supervise all administrative operations Northeast base and its 3 subbases Nigeria. He/she will organize administrative support for programs, enforcing Solidarités International procedures. As per his JD he / she will be responsible for:Administrative management of personnel:Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
Supervise the administrative management of personnel recruitment and hiring at his/her base
Draft employment contracts for employees at his/her base, and ensure that they are adhered to
Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
Checking and validating payroll of the bases before sharing with coordination for payment.
Centralise training requests from teams and set up a training plan
Assist in ordering and determining disciplinary measures
Apply the formalities provided for sanctions and for termination or breach of contract
Calculate taxes, complete returns and make statements and payments to the necessary organizations
Evaluate risks linked to changes in compensation and social policies
Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
Track the cost of living
Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
Train, support and evaluate the administrative team at his/her assignment base
Plan and direct the activities of the administrative team
Cash- Management /Accountancy:
Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied
Manage transfers and monitor the security of funds
Formulate cash-flow forecasts with the logistics officer and the program managers
Supervise the upkeep and security of safes and cashboxes
Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
Supervise account keeping at his/her base, monitor cash balances
financial payments as bank signatory
Monitor bank books for his/her base and keep the safe
Playing his /her role in monthly and annual closures
Prepare and supervise the monthly closing, review, and integration of the accounting for his/her base
Verify the accounting files before they are sent to coordination
Budgetary / financial Management:
Update allocation boards for his/her base, reviewing LFUs, OFUs,
Update and analyse budget follow up in conjunction with logistic and program teams
Make connections between budgetary consumption and activity progress
Propose solutions if necessary, indicating financial risks & gaps and finding solutions to fix them
Monitor functioning costs at his/her assignment base
Oversee adherence to donor administrative procedures
Aid the administrative coordinator in formulating financial reports and carrying out audits
Assist in formulating budgets for new projects
Administrative management of the base
Verify and validate all contracts drafted at the base
Assist in selecting Solidarités International premises
Ensure administrative monitoring of insurance locations, claims and contracts
Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
Supervise the sending of administrative files to the coordination
Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar
Professional experience: 1 year of experience in similar position
Experience in remote management would be an asset
Previous experience with SI is an asset
Very good organizational skills
Resistance to stress,
Good interpersonal skills (communication), team player,
Capacity to delegate and to manage,
Languages: fluent in English
Excellent analytical skills, writing and speaking
Knowledge of general administrative management and SI tools (LFU, OFU, SAGA BOUSSOL, Homere, etc.)
Excellent knowledge of MS office applications (Word, Excel, PowerPoint)
Priorities for the 2/3 first months
Decentralization of base finance management from Coordination to base
Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level
Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination
How to Apply
For more information and job application details, see; Solidarités International Administrative Manager Jobs in Nigeria
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