Solidarités International Administrative Manager Jobs in Nigeria

Solidarités International Administrative Manager Jobs in Nigeria

About the Mission

SI is present in North-East Nigeria since 2016 and is currently has 1 base in Maiduguri SI is operating in in 6 LGAs across Brono State (Maiduguri, Jere, Konduga Monguno, Ngala, and Dikwa), one base in Zamfara SI operating in 3 LGAs in Zamfara (Gusau, Anka and Talata Mafara).

Also, SI has ERT outreach capacities across all BAY States through its emergency component. Currently, SI Nigeria coordination team is based in Maiduguri, while a representation office is set up in Abuja.

Security and humanitarian situation in both Northeast and Northwest as well as epidemic outbreaks, continue to affect millions of lives in those areas. SI is responding to the humanitarian needs of displaced populations and host communities through WASH, Shelter/NFI, FSL and Emergency activities.

Through strategic partnership, SI also promotes integrated approach with health and protection sectors.

The annual budget of the mission was around 7.8 million euros in 2022. The mission has potential for development in Northeast and Northwest.

The mission is fully staffed with 17 international and197 national personals with a wide range of profiles. The position is based in Maiduguri, with potential movements to the NE sub-bases and/or the locations where SI response is being implemented, depending on the security assessment.

About the Job

General objectives

The Admin Manager will implement and supervise all administrative operations Northeast base and its 3 subbases Nigeria. He/she will organize administrative support for programs, enforcing Solidarités International procedures. As per his JD he / she will be responsible for:

Administrative management of personnel:

Assist in welcoming and integrating new personnel, ensure they receive administrative briefing

Supervise the administrative management of personnel recruitment and hiring at his/her base

Draft employment contracts for employees at his/her base, and ensure that they are adhered to

Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel

Checking and validating payroll of the bases before sharing with coordination for payment.

Centralise training requests from teams and set up a training plan

Assist in ordering and determining disciplinary measures

Apply the formalities provided for sanctions and for termination or breach of contract

Calculate taxes, complete returns and make statements and payments to the necessary organizations

Evaluate risks linked to changes in compensation and social policies

Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution

Track the cost of living

Team management

Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated

Train, support and evaluate the administrative team at his/her assignment base

Plan and direct the activities of the administrative team

Cash- Management /Accountancy:

Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied

Manage transfers and monitor the security of funds

Formulate cash-flow forecasts with the logistics officer and the program managers

Supervise the upkeep and security of safes and cashboxes

Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures

Supervise account keeping at his/her base, monitor cash balances

Validating

financial payments as bank signatory
Monitor bank books for his/her base and keep the safe

Playing his /her role in monthly and annual closures

Prepare and supervise the monthly closing, review, and integration of the accounting for his/her base

Verify the accounting files before they are sent to coordination

Budgetary / financial Management:

Update allocation boards for his/her base, reviewing LFUs, OFUs,

Update and analyse budget follow up in conjunction with logistic and program teams

Make connections between budgetary consumption and activity progress

Propose solutions if necessary, indicating financial risks & gaps and finding solutions to fix them

Monitor functioning costs at his/her assignment base

Oversee adherence to donor administrative procedures

Aid the administrative coordinator in formulating financial reports and carrying out audits

Assist in formulating budgets for new projects

Administrative management of the base

Verify and validate all contracts drafted at the base

Assist in selecting Solidarités International premises

Ensure administrative monitoring of insurance locations, claims and contracts

Reporting/communication:

Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force

Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order

Supervise the sending of administrative files to the coordination

Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar

Your Profile

Experience:

Professional experience: 1 year of experience in similar position

Experience in remote management would be an asset

Previous experience with SI is an asset

Personal qualities:

Reliable, honest,

Very good organizational skills

Resistance to stress,

Good interpersonal skills (communication), team player,

Capacity to delegate and to manage,

Technical competences:

Languages: fluent in English

Excellent analytical skills, writing and speaking

Knowledge of general administrative management and SI tools (LFU, OFU, SAGA BOUSSOL, Homere, etc.)

Excellent knowledge of MS office applications (Word, Excel, PowerPoint)

Priorities for the 2/3 first months

Decentralization of base finance management from Coordination to base

Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level

Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination

How to Apply

For more information and job application details, see; Solidarités International Administrative Manager Jobs in Nigeria

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