Sign of Hope Emergency Relief & Preparedness Handbook Development Jobs in Kenya

Sign of Hope Emergency Relief & Preparedness Handbook Development Jobs in Kenya

Hoffnungszeichen | Sign of Hope e.V. works to protect the rights of people in distress and to meet their needs for assistance.

The organisation is headquartered in Konstanz, Germany. Our work is informed by spiritual beliefs, yet not affiliated with any denomination.

Hoffnungszeichen | Sign of Hope e.V. EAB is responsible for directly implemented and partner implemented projects in Northern Kenya, Ethiopia, Uganda and South Sudan.

In response to changing and emerging trends in the humanitarian and international development sectors the organization is currently undergoing a 5 year quality improvement process.

The development of a regional Emergency Relief & Preparedness Handbook (East Africa) was identified as a priority in order to guide the organization in improving the efficiency and effectiveness of their humanitarian response over the next 5 years in the above mentioned countries of interest.

Scope of Work

  • Institutionalize and streamline timely and effective humanitarian response
  • Outline key internal guidelines, policies relevant to emergency relief and preparedness
  • Development of an Emergency Response Plan (per Country): Clearly present fundamental Standard Operating Procedures (SOPs) & Communication Lines/Staff Responsibilities, contact lists; approaches important steps/routines required for emergency relief and preparedness
  • Present assessment tools, Monitoring & Evaluation methods, Proposal Writing and Reporting standards required for effective delivery of emergency relief and preparedness
  • Include careful analysis of relevant global, regional, national and local humanitarian/related policies, guidelines, frameworks and standards/best practices (SPHERE, CHS, Alnap, IGAD) for supporting implementation of the Handbook (Relevance)
  • Include considered analysis of cross-cutting issues such as; gender, environment/climate change, safeguarding/protection of vulnerable individuals in humanitarian settings
  • Include a list of common and reoccurring (natural) disasters for each country (i.e. GANTT-Chart incl. areas, population, impact, what kind of disaster, usually at what season etc.)

  • Inception report to be reviewed by Sign of Hope: including initial work plan and proposal for the Emergency Relief and Preparedness Handbook assignment outlining the proposed methodology, data collection/workshop facilitation tools, process of data collection and analysis as well as final set of data-collection tools.
  • Facilitation of Emergency Relief & Preparedness Handbook Development Workshop with key EAB personnel and submission of Workshop Report
    (5-10 pages, excluding photos and annexes).
  • Draft submission of the Emergency Relief and Preparedness Handbook document for the feedback and comments from Sign of Hope e.V.
  • Presentation of the Emergency Relief and Preparedness Handbook to Sign of Hope e.V. at EAB Nairobi offices.
  • Final Emergency Relief and Preparedness Handbook in English not exceeding a length of 50 (A5) pages (excluding annexes), including:
  • An executive summary
  • Presentation of related internal guidelines & policies
  • Presentation of SOPs
  • Presentation of monitoring & assessment tools
  • Relevant Contact list for Humanitarian Relief in countries of interest (Uganda, Kenya, Ethiopia & South Sudan)
  • Explicit reference to global, regional and national frameworks and standards/best practices (SPHERE, CHS, Alnap, IGAD, UN OCHA, NDMA-EDE Kenya)
  • Analysis of key cross cutting issues (Gender, Environment/Climate Change, Safeguarding/Humanitarian Protection)
  • The language of the Emergency Relief and Preparedness Handbook is English.

    How to Apply
  • If you should have questions concerning this tender, please send your questions to the below mentioned contact address.
  • The latest date for submitting questions is 21st Aug 2019.
  • The answers to the questions will be sent to all interested parties.
  • An expression of interest, the consultant’s previous experience and how it is relevant to the proposed assignment.
  • It should also indicate the candidate’s availability.
  • A technical-narrative proposal with proposed methodology to be employed.
  • A financial proposal including number of consultancy days and consultancy rate, cost estimates for any required local, international travel, per diems and/or accommodation.
  • Contact details for three references.
  • Applicants must have the required legal status to work in Kenya.
  • Applications should be submitted to with the subject line: Emergency Relief and Preparedness Handbook Development no later than 23rd August 2019. The selection committee will review all offers as they arrive.

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