Shumata International Procurement Assistant (Books Section) Job in Kenya

Work Location: Branch Dependent

Division / Department: Retail

Reports to: Branch Manager

Essential Duties and Responsibilities:
  • Procurement Assistants Book Section are responsible for the day-to-day stock management of respective departments’ stock units and levels.

  • The aim of any the position is to ensure that relevant stock units have been ordered, booked in, reordered or newly acquired on time to match the section/branch needs.

  • The ideal candidate will be required to oversee the assigned department/section/branch and will deal with:
  • ERP order system
  • Internal customers
  • External customers
  • Relevant entities that drive demand
  • Key suppliers

    Key Responsibilities for this position include:
  • Extensive and thorough market research into current and future print consumption habits.
  • SKU identification and ensuring financially viable diversification of the same.
  • Order preparation, tracking and stock reconciliation.
  • Ensuring reorder levels and timelines are adhered to.
  • Dealing with sales, as and when required.
  • Assist the central purchasing unit with scheduling
  • Maintain supply chain relationships and establish own supply chain relationships
  • Liaise with suppliers for orders
  • Chase suppliers for quotations, product and delivery information
  • Section/departmental ERP & order management system administration
  • Detailed reporting to line manager.
  • Perform related duties as assigned by the line manager.
  • Maintain compliance with all company policies and procedures.

    Education and/or Work Experience Requirements:
  • 2 years’ experience in a similar role.
  • A passion for reading books – mandatory
  • Experience of using ERP, procurement and e-procurement systems
  • Customer engagement skills; Must be able to relate to customers, collect information and enact it, while maintaining a positive attitude and providing exemplary customer service
  • Strong organisational skills
  • Commercial awareness
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
  • Excellent computer proficiency with experience in working with integrated systems and reporting.
  • Professional certification, Higher diploma or Bachelor’s degree in a relevant field.

    Additional Requirements:
  • Strong passion for books
  • Legal authorization to work in Kenya.
  • Flexibility in work hours to trouble shoot or work extended hours where necessary.

    How to Apply

    Responses to go to cc.​

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