School-to-School International Office Coordinator for TTE Zambia Jobs

School-to-School International Office Coordinator for TTE Zambia Jobs

Job Details:

  • School-to-School International is seeking an Office Coordinator to join the team in its Lusaka-based office to support the newly awarded Transforming Teacher Education, a five-year project funded by the United States Agency for International Development (USAID) and implemented in partnership with Florida State University.


    • Manage the front desk

    • Handle incoming and outgoing calls

    • Receive hand-delivered correspondence and packages and distribute them to the relevant officer

    • Welcome visitors, assist or direct them to the relevant offices

    • Collect mail from the post office

    • Take inventory of the storeroom supplies and request for restocking, as needed

    • Disburse storeroom supplies to staff, as requested

    • Receive and verify vendor delivered supplies

    • Manage the chief of party’s scheduling and transportation to and from meetings, trainings, and other events

    • Support the chief of party with preparing for remote and in-person meetings. This could include, but is not limited to, preparing agendas and materials, setting up zoom links, drafting invitations and communications, managing online meeting attendance, and taking minutes.

    • Coordinate travel arrangements for the local team, including hotel bookings and transportation schedules.

    • Attend team meetings and organizational initiatives, as needed

    • Take minutes during the weekly TTE Team meetings and other meetings, as needed

    • Coordinate and update the TTE calendar in Outlook; organize team meetings and events as needed

    • Serve as the point of contact for all international travelers; setup transportation and coordinate any logistics needed

    • Provide Word processing and secretarial support such as typing, photocopying, scanning, and filing

    • Provide IT, computer, and electronics support during meetings, workshops, and activities

    • Other duties as assigned


    • Degree in business administration, communication, project management, or other related fields; comparable and relevant work experience may replace educational requirements

    • At least one year of specific experience in administrative management, executive secretariat, or project management with international organizations

    • Experience working with remote teams and communicating using Skype, WhatsApp, Zoom, or other communication platforms

    • Experience in IT is a plus

    • Extremely organized

    • Excellent command of the Microsoft suite (Word, Excel, PowerPoint) and project management software

    • Strong communication, written, and interpersonal skills

    • Fluency in English

    • Ability to interact professionally with team members, consultants, financial institutions, and USAID

    • Willingness and flexibility to adapt to changing priorities and shifting deadlines

    • Willingness and ability to travel occasionally to sites as needed

    How to Apply

  • For more information and job application details, see; School-to-School International Office Coordinator for TTE Zambia Jobs

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