School-to-School International Office Coordinator for TTE Zambia Jobs

School-to-School International Office Coordinator for TTE Zambia Jobs


Job Details:

  • School-to-School International is seeking an Office Coordinator to join the team in its Lusaka-based office to support the newly awarded Transforming Teacher Education, a five-year project funded by the United States Agency for International Development (USAID) and implemented in partnership with Florida State University.

    Responsibilities:

    • Manage the front desk

    • Handle incoming and outgoing calls

    • Receive hand-delivered correspondence and packages and distribute them to the relevant officer

    • Welcome visitors, assist or direct them to the relevant offices

    • Collect mail from the post office

    • Take inventory of the storeroom supplies and request for restocking, as needed

    • Disburse storeroom supplies to staff, as requested

    • Receive and verify vendor delivered supplies

    • Manage the chief of party’s scheduling and transportation to and from meetings, trainings, and other events

    • Support the chief of party with preparing for remote and in-person meetings. This could include, but is not limited to, preparing agendas and materials, setting up zoom links, drafting invitations and communications, managing online meeting attendance, and taking minutes.

    • Coordinate travel arrangements for the local team, including hotel bookings and transportation schedules.

    • Attend team meetings and organizational initiatives, as needed

    • Take minutes during the weekly TTE Team meetings and other meetings, as needed

    • Coordinate and update the TTE calendar in Outlook; organize team meetings and events as needed

    • Serve as the point of contact for all international travelers; setup transportation and coordinate any logistics needed

    • Provide Word processing and secretarial support such as typing, photocopying, scanning, and filing

    • Provide IT, computer, and electronics support during meetings, workshops, and activities

    • Other duties as assigned

    Qualifications:

    • Degree in business administration, communication, project management, or other related fields; comparable and relevant work experience may replace educational requirements

    • At least one year of specific experience in administrative management, executive secretariat, or project management with international organizations

    • Experience working with remote teams and communicating using Skype, WhatsApp, Zoom, or other communication platforms

    • Experience in IT is a plus

    • Extremely organized

    • Excellent command of the Microsoft suite (Word, Excel, PowerPoint) and project management software

    • Strong communication, written, and interpersonal skills

    • Fluency in English

    • Ability to interact professionally with team members, consultants, financial institutions, and USAID

    • Willingness and flexibility to adapt to changing priorities and shifting deadlines

    • Willingness and ability to travel occasionally to sites as needed

    How to Apply


  • For more information and job application details, see; School-to-School International Office Coordinator for TTE Zambia Jobs



    Find daily jobs in Zambia. Jobs - Zambia jobs. Search our career portal & find the latest Zambian job positions, career opportunities & jobs in Zambia.

    Jobs in Zambia - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Zambia.

    Find your dream job from 1000s of vacancies in Zambia posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Best African Jobs.