Save The Children Supply Chain Officer Jobs in Ethiopia

Save The Children Supply Chain Officer Jobs in Ethiopia


Job Id: 199562

Category: Purchasing and Procurement
Location: Dila
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: As per the scale of the organization

Job Description

Introduction

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way.

In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity.

We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity.

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

Save the Children offers sound employment conditions with opportunities for personal growth and development.

If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

Job Title

Supply Chain Officer

Code

SCI/HFO/015/19

Place of Work

Dilla

Program/Unit

Gedeo IDP Response Program

Monthly Salary in ETB

As per the scale of the organization

No. of Positions

01

Length of Contract

Three Months

Role Purpose:

Coordinates procurement orders with concerned programmes, departments such as Administration and Finance to ensure that the right commodities are requested and ensure timely procurement and delivery of goods and services to the requesters. Coordinates the overall admin functions of the organization and oversee staffs under him.

Scope of Role:

Reports to: Supply Chain Coordinator

Staff directly reporting to this post: Security Guards supervisor and Admin Assistant

key Areas of Accountability:

Technical/Operational

  • Advise and assist all staffs on planning of procurement (bulk orders) and ensure that all required documents are forwarded by the budget holders in time, with clear specifications, financial codes and appropriate authorization.

    · Conduct regular market surveys of goods and services; establish and maintain a well-defined Supplier database by initiating tender processes.

  • Review procurement documents for correctness, transparency and full compliance with Audit and internal procedures and regulations.

  • Collect and organize annual procurement plan for material, service and construction purchases and submit to procurement coordinator and communicates the status at least monthly to relevant support and program staffs.

  • Prepare bidding documents for every purchase with respect to procurement threshold.

  • Provide technical support to program staffs on procurement related issues.

  • Regularly collect price lists for most frequently procured items and update it in quarterly basis.

  • Organize regular (Weekly, monthly and quarterly) procurement activity reports (tracker) and submit to Procurement Coordinator.

  • Advise on best sources of supply and freighting options.

  • Ensure all appropriate due diligence checks and risk assessments are
    carried out in line with organisational policy.

  • Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement services and submit to procurement coordinator.

  • Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review against key performance indicators. Regularly update this information to procurement coordinator.

  • Make suppliers aware of Save the Children values and their need to comply as part of agreements

  • Ensures briefing of all suppliers, contractors, landlords and the like are oriented on our key policies and procedures including procurement process, child safeguarding policy, fraud policy and the like.

  • Makes sure facility management of the office is per the SCI standard and regular maintenance is carried on periodically.

  • Facilitate all travel arrangement support to visitors, consultants, guests from both the field and from overseas including hotel bookings, travel arrangement, etc

    Job Requirements

  • BA/BSC degree in management, procurement/supplies management Accounting and other related fields.

  • Field level experience in procurements and logistics for INGOs in international development and emergency programmes

  • Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement

  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.

  • Commitment to Save the Children values.

  • Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time

  • Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.

  • A high level of computer literacy (word, excel, ppt etc)

    How to Apply

    Interested applicants who met the MINIMUM requirements should send the following through Ethiopia.hawassarecruitment@savethechildren.org before or on February 28, 2019.

    a. A CV (not more than 3 pages)

    b. A cover letter (not more than one page)

    c. A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

    Please Do not submit copies of transcripts, academic degrees or recommendation letters with the application. You should provide them upon request otherwise your application will reject.

    Please Make Sure You State the Code of the Vacancy on the Subject of Your Email ensuring that the job title is clearly stated in the cover letter. All applications should be received within 05 working days of this advertisement.

    We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts.

    All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.

    In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

    Note: All travel costs should be covered by the applicants, if invited for written exam or interview.

    Save The Children Supply Chain Officer Jobs in Ethiopia

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