Save the Children Procurement Officer Jobs in Nigeria

Save the Children Procurement Officer Jobs in Nigeria



Child Safeguarding
  • Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
  • The Procurement Officer is responsible for managing procurement processes to ensure effective, transparent and accountable support to Save the Children’s programmes in Yobe State.
  • Under the supervision of the Supply Chain Coordinator to ensure adequate consideration for coordination of supplies deliveries and planning of program implementation.
  • Provide technical advice and guidance to program/support teams on procurement of goods and services and on best procurement practices.
  • Anticipate procurement bottlenecks and resolve them ahead of issues

    Scope of Role:
  • Reports to: Supply Chain Coordinator
  • Staff directly reporting to this post: Supply Chain Assistant and Intern

    Key Areas of Accountability

    Key Accountabilities;
  • Procurement and Supply
  • Implement procurement as per approved Save the Children International guidelines, procedures and form.
  • Check the availability and prices of requested items in the local market; liaise with the Country Office if procurement must be conducted there.
  • Maintain and regularly update the price list.
  • Maintain and regularly update current suppliers’ database.
  • Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which they are expected to be supplied to the projects.
  • Organize the collection of the required number of quotes for all relevant procurement.
  • Advise the budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and document the decision-making process.
  • Draft POs according to the procurement committee’s proceedings for review of the relevant manager and submit for budget holder approval.
  • Collate all payment files and submit them to HSCM for check before submission to budget holder and finance for payment.
  • Prepare a monthly summary report on the payment, identifying problems in operations and solution proposed.
  • Oversee all arrangement for meetings and conferences as required, ensuring these are delivered to a high quality and cost-effectively.
  • Line manage all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.
  • Manage supplier relationship up to the delivery of goods/completion of service.
  • Follow up with the finance office on outstanding payment files. In liaison with the Supply chain Manager, troubleshoot files incompleteness and/or inconsistencies.
  • Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purpose.
  • Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
  • Carry out any other tasks required by the line manager in line with the job description and capacity development plan.

    Reports:
  • Maintain all procurement files in an organized, accurate and up to date manner.
  • Produce weekly procurement tracker and send to programs and management team at field level.
  • Generate any other procurement-related reports upon request (item category/donor/time/budget/base etc

    Qualifications and Experience
  • Level of education – BSc / HND in Procurement
    / Logistics, Supply Chain Management, Business Administration, Accounting or related field
  • Professional international qualification in Procurement or Logistics (e,g CIPS, CILT) an added advantage
  • Communication and interpersonal skill level – Excellent
  • Language requirement – English and Hausa
  • Level of IT literacy required – Word, Excel, PowerPoint, Email System, Internet browsing- Excellent
  • Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
  • Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time

    Experience Expectation
  • Desire number of years in a similar position – minimum 4 years post NYSC
  • Experience in procurement and logistics in INGO – minimum 2 years
  • Experience in a relatively insecure field-based environment
  • Commitment to Save the Children values

    Skills and Behaviours (our Values in Practice)

    Accountability:
  • Accuracy and timeliness in all areas of responsibility
  • High level of accuracy in work and the ability to analyse complex sets of relationships and situations.
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling
  • Save the Children values
  • Holds suppliers accountable to deliver on their responsibilities

    Ambition:
  • Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development.
  • Creating best-in-class function
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future-orientated, thinks strategically and on a global scale

    Collaboration:
  • Work effectively with stakeholders to achieve common goals
  • Excellent communication and interpersonal skills
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.

    Creativity:
  • Designs more effective administrative system
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
  • Willing to take disciplined risk

    Integrity:
  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement

    Integrity:
  • Honest, encourages openness and transparency
  • Displays consistent excellent judgement

    How to Apply

    For more information and job application details, see; Save the Children Procurement Officer Jobs in Nigeria

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