Save the Children Nigeria Administration Manager - Jobs in Nigeria

Save the Children Nigeria Administration Manager - Jobs in Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential.

We are recruiting to fill the position of:

Job Title: Administration Manager

Ref No: 220006H9
Location: Abuja, with travel to the field offices
Employee Status: Permanent
Post Type: National
Team / Programme: Human Resources & Administration
Reports to: Director Human Resources & Administration
Grade: 2

Child Safeguarding

Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Child Safeguarding

The Administration Manager contributes to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and the NGO Code of Conduct, and endeavours to implement effective administration systems.

Child Safeguarding

Reports to: Director Human Resources & Administration

Staff directly reporting to this post: Administrative Officers/Assistants

Budget Responsibility: TBC

Key Areas of Accountability

Management of office facilities and travel for the Country operations

Pro-actively identify potential problems affecting staff and the running of the office, proposing solutions and working to put them in place

Manage the Support Services budget including preparation and monitoring; manage cash flow forecasting and supervise the petty cash for support services

Manage and supervise the Administrative Assistants

Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively.

Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines.

Government & External Relations:

Ensure Save the Children is duly registered with relevant government agencies

Support the Country Director in establishing & maintaining positive relations with relevant Federal Government Agencies, National Planning Commission (NPC) etc, and ensure regular contact is maintained

Ensure that all SC insurance policies are in place and implemented by the relevant departments.

Financial Management:

Management Delegated budget for support services in line with SC financial Management procedures

Prepare Budget and provide costing and inputs in to new proposals and Annual Country Plans

Phase budget on a monthly basis and prepare monthly Cash forecast.

Policy and Procedures Administration:

Develop, keep updated the Administration Policies and Procedures Manual; ensure communication of the policies across the program; monitor implementation and compliance

Ensure compliance with Quality Standards in relation to Office management, travel and general administration (facilities, rents, NGO registration etc)

Facilities Management:

Manage, communicate, implement and maintain office Health and Safety procedures including annual risk assessments and in consultation with the Head of Safety and Security develop evacuation and accident procedures

Liaise with landlords on all SCI rented properties

Review and annually update all contracts and leases and ensure they are kept up to date and that all leases are compliant with the Nigeria government tax and other legal requirements

Oversee the annual preparation of the renewal of licenses and permits as appropriate

Support field office facilities management.

Travel, Logistics & Events:

Ensure that meetings and conferences are effectively managed in the CO ensuring value for money and transparency in all the processes.

Staff Management, Mentorship, and Development:

Ensure appropriate staffing within Administration department

Supervise and manage Administration team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly

Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff

Incorporate staff development strategies and Performance Management Systems into team building process

Manage the performance of all staff in the Administration Unit to ensure staff optimise their potential in pursuit of Save the Children’s objectives.

Other Responsibilities:

The post holder may carry out other duties in addition to or instead of those outlined above which may reasonably be

required from time to time as requested by line manager or Country Director or his/her designate.

Working contacts

Internal: Regular liaison with the country management team

External: Regular liaison with National Planning Commission and relevant government bodies, SCI’s legal counsel, suppliers of goods and services, and institutions required to ensure the smooth running of the office.

Skills & Experience

University Degree in Business Administration, or equivalent in relevant field

A minimum of 5 years of experience in a senior administration role in a corporate or an INGO environment

Proven ability to provide high level support to management teams.

Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities

Experience in managing and developing teams

Experience in setting up and maintaining management information systems and office systems.

Experience in effective budget development and management.

Experience in negotiating service contracts and ensuring value for money.

Excellent communication skills to deal tactfully and sensitively with a wide range of people.

Excellent organisational skills and a track record of consistently prioritising delivering on time.

An excellent grasp of data analytic tools

Good judgement, initiative, and problem-solving ability

Commitment to Save the Children’s mission and values

Desirable:

Willing and able to travel around the states as needed.

Experience in working in a diverse international team

Experience working in emergencies

Sense of Humour

A modern sense of creating and maintaining office space aesthetics

Skills & Experience Behaviours (our Values in Practice)

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

Values diversity, sees it as a source of competitive strength

Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions

Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Closing Date

6th September, 2022.

Method of Application

For more information and job application details, see;
Save the Children Nigeria Administration Manager - Jobs in Nigeria

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