Save The Children HR and Admin Officer Jobs in Ethiopia

Save The Children HR and Admin Officer Jobs in Ethiopia


Job Id: 200670

Category: Business and Administration, Human Resource and Recruitment
Location: Samara, Afar
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: As per the scale of the organization

Job Description

Introduction

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work on position stated below, we encourage you to look through the job profile below.

Job Title

HR and Admin Officer

Code

SCI/SFO/001/19

Place of Work

Samara , Afar

Program/Unit

Support

Monthly Salary in ETB

As per the organization scale

No. of Positions

1

Length of Contract

Indefinite

Role Purpose:

The purpose of this position is to provide the Semera Field office with efficient, hands-on, proactive HR and Administration support.

A key component of this position will be supporting the Field Office with end-to-end recruitment, with a focus on the administrative components of recruitment and selection.

Scope of Role:

Reports to: Senior Program Manager/Field Office Manager

Dimensions: Save the Children works in - regions in Ethiopia with a current staff complement of approximately - staff and current expenditure of approximately $90+ million each year.

Staff directly reporting to this post: Security Guard and Office Attendant

Key Areas of Accountability:

Human Resources
  • Working closely with hub HR Manager, support Field Office recruitment through preparation of Job Profiles, Job Advertisements, arranging and attending interviews, preparation of recruitment minutes, issuing conditional offers etc.

  • Ensure all recruitment related documentation is prepared in a timely and accurate manner including: preparation of conditional offers, contracts, pre-deployment checks etc.

  • Create and maintain staff files, ensuring a high level of confidentiality and that staff files are complete, up-to-date and stored safely.

  • Maintain recruitment files including keeping record of interview questions, job profiles, job advertisements, recruitment tracker.

  • Comply with HR policies and practice within the department, complying with both employment law and SCI country office policy and provide necessary support to the staff as required.

  • Assist the department in effective and efficient Performance Management System and work with coordinators in the department and to ensure that performance management is being practised on a regular basis.

  • Develop and maintain good networks and relationships to keep abreast of other HR and Admin related information and to facilitate best practice information sharing externally and internally.

  • Oversee the performance management system, personnel records, employee relations, as well as training and development of the staff in the Project Offices. Also ensure that relevant reports are produced and dispatched timely to the pertinent organs in the organization.

  • Provide regular Support for other Project/Satellite or Field offices in Recruitment and other HR and Admin related issues.

    Administrative tasks

  • Be the focal point for visitors to Afar by facilitating travel support to all visitors including staff, donors, external visitors etc ensuring hotel booking, security briefing, transport, receiving guests etc.

  • File documents and correspondence in their respective file holders as per the established filing keys and procedures.

  • Plan, organise and schedule priorities in handling multiple tasks and meet deadlines

  • Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.

  • Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.

  • Facilitation of legal issues of the area office in collaboration with HR & Admin coordinator.

  • Ensure office facilities, computers and accessories are in good condition and at all times ready for use.

  • Ensure timely provision of essential services such as housekeeping and tea/coffee to employees.

  • Ensure that computers are protected from viruses; maintain efficient utilisation of administrative services: fax, telephone, courier, communication radio, photocopier services, etc

  • Ensure that administrative support is provided to other human resources management functions, i.e. dealing with post, e-mail, filing and photocopying. Also ensure that HR database of staff information is maintained and kept up to date.

    Skills and Behaviours (our Values in Practice)

    Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

    Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
    Future orientated, thinks strategically

    Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external

  • partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

    Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

    Integrity:

  • Honest, encourages openness and transparency
    Job Requirements

    Essential

  • Educated to degree level, in Human Resource management or Management or Administration or equivalent.

  • Or Diploma in management or Administration or relevant equivalent.

  • 0-2 years of experience or equivalent combination Very good conceptual understanding of the job Strong interpersonal skill.

  • Resourcefulness and creativity in order to develop the role of HR within the programme and ensure the most effective support to line management.

  • Knowledge of Ethiopian employment law and models of good employment practice.

  • Communication skills both written and verbal in order to establish effective relationships with a wide variety of internal and external audiences, including at a geographical distance.

  • Good understanding of the issues that affect employee relations.

  • Previous experience in recruitment and selection.

  • Previous experience in an administrative role.

  • Strong attention to detail and organisational skills.

  • Ability to think, identify the HR implications of the organisation's plans and to respond with an intermediary level.

  • Ability to work collaboratively with HR and other colleagues at national level and sometimes globally.

  • To have a customer orientated, flexible approach and the ability to foster and encourage this in others.

  • Ability to work in a challenging environment.

  • Solution focused with the ability to work under pressure, quickly and flexibly.

  • Mild knowledge of budget and financial processes and the ability to work in a cost effective manner.

  • Empathy with the values and objectives of SCI

  • Knowledge of local Afar language, advantageous.

  • Good written and spoken English language skill.

  • Computer literal with a good understanding and knowledge of IT related issues and internet applications.

    How to Apply

    Interested applicants who met the MINIMUM requirements should send the following through an email remlaa.hussein@savethechildren.org or in person at Save the Children International Samara Field office on or before March 15, 2019.

    a. A CV (not more than 3 pages)

    b. A cover letter (not more than one page)

    c. A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

    Please Do not submit copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

    Please Make Sure You State the Code of the Vacancy on the Subject of Your Application letter. All applications should be received within 10 working days of this advertisement.

    Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures during the recruitment process including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.

    Deadline
    Mar 15, 2019 Share:

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