Save the Children Executive Assistant Jobs in Uganda
Job Summary
The Executive Assistant to the Chief People Officer (CPO) provides proactive, high-quality executive and administrative support to enable effective management of priorities and ensure the CPO remains focused on strategic leadership and organizational objectives.
The role supports executive operations, stakeholder engagement, travel coordination, communications management, meeting administration, and cross-functional collaboration across the People function.
Core Executive Assistant Responsibilities
Provide proactive executive support to the Chief People Officer, ensuring effective management of priorities and strategic commitments.
Manage a complex and dynamic calendar, coordinating meetings, appointments, events, and competing priorities.
Manage and monitor the CPO’s inbox, prioritizing, redirecting, escalating, and responding to communications as appropriate.
Coordinate domestic and international travel, including flights, accommodation, visas, itineraries, logistics, and travel documentation.
Handle highly sensitive and confidential information with discretion, integrity, and professionalism.
Anticipate emerging priorities, deadlines, risks, and opportunities to support effective planning and decision-making.
Prepare agendas, briefing packs, presentations, reports, correspondence, and meeting materials to a high professional standard.
Track actions, decisions, and follow-up activities arising from meetings, leadership discussions, and stakeholder engagements.
Serve as a key point of contact for both internal and external stakeholders.
Prepare and submit expense claims and review expenses requiring approval in line with organizational policies.
Process invoices and procurement-related transactions while ensuring compliance with financial controls and procurement procedures.
Maintain departmental distribution lists, databases, records, and information-management systems.
Build collaborative relationships with Executive Assistants and administrative teams across the organization.
Undertake officer-related duties for the Save the Children Association (SCA) and Save the Children International (SCI) People Leads Group.
Additional Team Support Responsibilities
Coordinate People Leadership Team meetings, departmental forums, workshops, town halls, and other key meetings.
Manage scheduling, agenda preparation, meeting papers, pre-reading materials, minute-taking, and action tracking.
Support communication, collaboration, and knowledge sharing across the People function.
Maintain shared documentation and ensure colleagues have timely access to key information and updates.
Assist with departmental communications, including newsletters, updates, announcements, organizational charts, and engagement initiatives.
Support recognition and appreciation activities that promote inclusion, collaboration, and employee wellbeing.
Maintain awareness of key People priorities, initiatives, and organizational developments.
Contribute to continuous improvement of departmental processes, systems, and service delivery.
Essential Experience and Skills
Demonstrated experience providing executive
support to senior leaders.
Proven experience managing complex diaries and coordinating meetings across multiple time zones.
Experience managing high-volume executive inboxes and exercising sound judgment in handling communications.
Extensive experience coordinating complex domestic and international travel arrangements.
Experience supporting executive meetings, including agenda preparation, minute-taking, and action tracking.
Strong organizational and prioritization skills with excellent attention to detail.
Excellent written and verbal communication skills.
Demonstrated ability to handle highly confidential information responsibly.
Strong stakeholder-management and relationship-building skills.
Ability to work independently, anticipate needs, and implement practical solutions.
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, PowerPoint, Teams, and Excel.
Comfortable using financial, procurement, travel-management, workflow, and digital collaboration systems.
Strong digital literacy and interest in leveraging AI and technology to improve productivity and ways of working.
Desirable Experience
Experience supporting a Chief People Officer, HR Director, or senior People/HR leader.
Experience working in a complex international, matrixed, or global organization.
Familiarity with Human Resources practices, organizational development, employee engagement, and culture initiatives.
Experience working within the charity or nonprofit sector.
Interest in the mission and work of Save the Children International.
Education and Qualifications
Essential
Degree-level education and/or a relevant professional qualification, or equivalent experience.
Desirable
Evidence of continuing professional development in executive support, administration, governance, business operations, or related fields.
About Save the Children International
Save the Children International is one of the world's leading organizations for children, employing approximately 25,000 staff globally.
The organization works in 116 countries to save children's lives, defend their rights, and help them achieve their full potential, with a focus on supporting the most deprived and marginalized children.
How to Apply
For more information and job application details, see; Save the Children Executive Assistant Jobs in Uganda
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