Savannah Informatics Office Manager Jobs in Kenya

Savannah Informatics Office Manager Jobs in Kenya

Job Description

We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.

To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

​Responsibilities

Organizing meetings, managing the meeting rooms

Booking transport and accommodation for staff

Support the People & Talent department in organising all in-house and off-site company events and conferences

Managing the supplier database and KYC records and updating them as needed

Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office

Supervising and monitoring the work of the office assistant and cleaners

Implementing, maintaining and recommending procedures/office administrative systems

Ensuring fire, health and safety policies are up to date and that the office is compliant

Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements

Attending meetings with senior management (directors) and taking minutes

Assisting the organisation's HR and finance

functions by keeping personnel records up to date, and managing records

Dealing with correspondence, complaints and queries about the office

Preparing letters, presentations and reports as requested by the lead supervisor

Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.

Ensuring that the office is neat, tidy and organised and planning the cleaning schedule as needed

Requirement

​

Open to graduates from all degree disciplines

​Skills

Strong administrative skills and an aptitude for using IT software

Commercial and financial awareness

Meticulous attention to detail

Interpersonal skills

Influencing skills

Excellent organisation and time management

The ability to take the initiative

A flexible and practical approach to work

Discretion and diplomacy

Experience (good to have)

​

Strong administrative skills and an aptitude for using IT software

Commercial and financial awareness

Meticulous attention to detail

Interpersonal skills

Influencing skills

Excellent organisation and time management

The ability to take the initiative

A flexible and practical approach to work

Discretion and diplomacy.

How to Apply

For more information and job application details, see; Savannah Informatics Office Manager Jobs in Kenya

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