Salient Humanitarian Organization Admin / Finance Officer - for NHF Project Jobs in Nigeria

Salient Humanitarian Organization Admin / Finance Officer - for NHF Project Jobs in Nigeria


Job Summary

  • The Admin and Finance Officer will be responsible for both financial and administrative works of the project and organization (as required).

  • The major financial duties and responsibilities of the officer include accounting, software operation, reporting and documentation, cash flow/fund management, compliance.

  • And, administrative duties and responsibilities are to conduct works related to general administration, assets management, coordination, procurement function, inventory management, etc.

    Job Description

    Financial Duties and Responsibilities

    Accounting:

  • Prepare the cash journal and finance reports, bookkeeping and ledger posting

  • Collect, check, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nigerian law and internal procedures

  • Make cash and bank reconciliation every month
    Prepare payroll of staffs monthly by coordinating with the Project coordinator.

  • Conduct the internal audits of project, monitoring the transaction of the requisition and cash flow

  • Lead project audit done by donor as well as organization annually

    Software Operation:

  • Keep updated record of all financial transactions in the Quickbooks software

    Reporting and Documentation:

  • Prepare monthly financial report by first week of succeeding month

  • Track activity level budgets and call for financial monthly review meetings

    Cash Flow/Fund Management:

  • Maintain cost-effectiveness and keep track of budget allocation as per activities

  • Complete daily financial transaction under the supervision of team leader

  • Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions

  • Guide (monitor and supervise) the district project offices in Dang and Dolakha for finance and administration

    Compliance:

  • Implement financial policies, procedures and directives of the organization

  • Update/upgrade organizational policy on taxation, financial procedures, internal control mechanism, etc.

  • Comply with the national accounting and financial policies and procedures

  • Cross verify (compliance and relevancy) all financial transactions done by project staffs.

    Administrative Duties and Responsibilities:

    General Administration:

  • Provide administrative support to project office

  • Manage water, electricity supply and telephone/internet lines

  • Comply with safety of office supplies, materials, equipment and physical facilities

  • Maintain office premises to provide good working environment.

  • Implement administrative policies and procedures

  • Manage administrative function and establish internal administrative systems and controls

  • Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version

  • Maintenance of attendance register, contracting, logistical arrangement (together with information officer), maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)

    Assets Management:

  • Maintain office equipment, materials and properties

  • Keep records of the office supplies, materials and equipment

  • Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary

    Coordination:

  • Coordinate administrative activities and maintain monthly and yearly timetable

  • Support in recruitment process locally and
    keep the employee records by coordinating with project management team

  • Keep track/record of the training and workshops attended by staffs

    Procurement Function:

  • As a member of project procurement committee, engage in local procurement process as per procurement guideline

  • Roster management (together with information officer) of all the
    materials and service to be bought by project in a given year

    Inventory Management:

  • Manage inventory and physically verify as per need

  • Prepare the inventory report of furniture and goods

    Required Profile/Experience

  • Degree / HND / ND in Administrative / Finance / Accounting or any other related course;

  • Minimum 3 years of experience from a national level project implementation position in a humanitarian / recovery context;

  • Experience in working in complex and volatile contexts;

  • Technical in warehousing management.

  • Documented results related to the position’s responsibilities;

  • Experience in leadership and problem solving;

  • Fluency in English, both written and oral including local language ad advantage;

  • Capacity to adapt to basic living conditions, patience;

  • Ability to deliver high-quality work within tight deadlines;

  • Strong negotiation skills;

    How to Apply

  • Interested and qualified candidates should please submit their Application (Letter of motivation and CV in a single file) via Email to: recruitment@salientho.org indicating the "Job Position" as subject of the e-mail.

    Or

  • The HR,
    Salient Humanitarian Organization,
    Behind NTA Quarters, Off Damboa Road,
    Old GRA, Maiduguri,
    Borno State.

    Application process

  • All applicants must send a cover letter and an updated CV (no longer than five pages) in English.

  • CV and Cover Letter indicating and explaining the suitability to the position applied.
    Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer.

  • Please do not attach any written recommendations.

  • Applications should be addressed to: The Recruitment Manager.

  • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

  • CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.

  • SHO considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.

    Note

  • Please clearly indicate the Job position on the envelope.

  • Only short-listed candidates will be contacted.

  • CVs will be reviewed on rolling bases.

  • Due to the large numbers of expected applicants, SHO will only inform shortlisted

  • candidates for written test and oral interview.

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