Sacco Records Officer Jobs in Kenya

Sacco Records Officer Jobs in Kenya

Purpose of the Job

The position will be responsible for the creation & storage of a company’s recorded information, retrieving and disposing of this data. This information can come in various formats including photos, film, paper or digital.

It is a critical role for our SACCO because without this data, our organization will
be unable to function properly.

The job holder must work closely with all staff members to ensure existing information systems
provides them with the data they need to perform their duties.

Key Responsibilities/account-abilities

  • Implementation of records management policies and procedures.
  • Develop and maintain membership register based on KYC principles.
  • Develop, Maintain and constantly review records and file management systems.
  • Ensure quality of storage data equipment, both physical and electronic.
  • Ensure security of information/files in the registry and compliance with relevant
    legislation and regulations.
  • Analyze company’s information needs and developing procedures to ensure these
    requirements are met.
  • Potentially overseeing the transition from paper to electronic management systems.
  • Provide support to ensure the accountability, transparency and regulatory requirements
    of the company are met.
  • Maintain a record that leads to tracing of all the documents in circulation
  • Automation of records management at the Sacco
  • Ensuring that all members/customers files ate promptly returned to the cabinet after
    use, noting that all filing areas shall be out of bounds
    to unauthorized.
  • Archive records for the past members
  • Train and supervise records staff
  • Appraise staff in registry section
  • Maintain society’s registers containing but not limited to members, share, nominees,
    archives.
  • Set up and review documenting records system
  • Prepare monthly reports on new members and withdrawal cases
  • Undertakes any other duties as may be assigned from time to time.

    Experience
  • 3 years’ experience

    Academic Qualification
  • Bachelor’s Degree in Information Science, or Records Management or relevant field from a
    recognized institution

    Professional Qualification
  • Diploma in Records Management & Archiving

    Technical Skills, General Skills & Personal Attributes

    Technical Skills

  • Modern data storage facilities
  • Electronic databases or records systems
  • High level of integrity

    General Skills
  • Planning and organization
  • Communication skills
  • Team player
  • Time management

    How to Apply
  • Interested and qualified candidates should apply online by 25th July 2019
  • For more information and job application details, see; Sacco Records Officer Jobs in Kenya
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