Sacco Records Manager Jobs in Kenya

Sacco Records Manager Jobs in Kenya

Reporting to Head Credit Management, this position efficiently and effectively manages
the Society’s records from their creation through to their retention, to retrieval and their disposal.

The office holder is expected to provide access to accurate member records for a
range of operational and strategic purposes and liaise with managers in order to improve
the organization’s efficiency and to help ensure the preservation of records for the long term gains of the Society.

Key responsibilities include:

Leadership/Management

  • Lead the Records Management section team members to deliver set and agreed
    performance objectives.
  • Regularly monitors individual staff performance and updates the Head of Credit
    Management.
  • Continuously liaises with the Loans and Credit Control Sections on members
    records.

    Budgets

  • Prepares Section budget for review and approval by the Head of Credit
    Management.
  • Authorizes the Section’s expenditure.
    Compliance & Corporate governance
  • Ensure compliance with the records management policy and procedures
  • Ensure compliance with the statutory reports and returns (SASRA).

    Records Management

  • Sets up, maintains and regularly reviews the Society’s record management systems
    and processes.
  • Effectively manages the records management section to ensure that the user
    departments get the support they need in retrieving records.
  • Coordinate the maintenance, usage, storage, retrieval, disposal and retention of
    members’ records to ensure timely and speedy delivery of services to members.
  • Coordinates the effective implementation of the Registry procedures and standards to comply with requirements of effective and efficient records management.
  • Facilitates the development of filing systems across the Society, and maintain these
    to meet administrative, legal and financial requirements.
  • Devises and ensures the implementation of retention and disposal schedules.
  • Identifies the most appropriate records management resources.
  • Advises on and implement new records management policies and classification
    systems in line with best practices.
  • Provides a policy framework to guide staff in the management of their records and
    use
    of the employer's records system.
  • Manages the changeover from paper to an electronic records management system.
  • Preserves the Society’s memory and heritage through its records.
  • Always Enables timely access to up to date records.
  • Prepares periodic reports of the section to facilitate decision making.
  • Advises staff in other departments on the management of their records and
    information.
  • Ensures restricted access to the registry in order to ensure that the security of the
    Society’s records is maintained.

    People Management

  • Sets goals/Objectives for the staff in the Sections
  • Appraises sectional staff and makes appropriate recommendations
  • Recommends cases of discipline to the HR department for review and onward transmission to the disciplinary committee for appropriate action.
  • Coaches and mentors’ staff in the section
  • In liaison with HR department, identifies staff training needs and recommends
    them for relevant training to enhance their capacity

    Customer Service.

  • Ensures the Records Management Services strictly always adhere to the Customer
    Service Charter.

    Other responsibilities
  • Performs any other responsibilities as may be assigned from time to time.

    Candidate should have: -

  • 5 years of experience
  • Bachelor’s Degree in Records Management & Archiving or related field.
  • Professionally, Diploma in Records Management & Archiving

    Technical skills
  • Supervisory skills
  • Computer skills
  • Customer Service Skills
  • Creative and innovative

    How to Apply
  • Interested candidates should apply online by 8th February 2019
  • For more information and job application details, see; Sacco Records Manager Jobs in Kenya

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